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RedBull Records is an entirely independent record label committed to fostering long-term artist growth with a global outlook. With a diverse array of artists, our aim is to establish a nurturing and creative setting for both our talents and team.
The Executive Assistant will offer top-tier administrative and operational support to the VP of A&R and the Managing Director, ensuring their time and priorities are effectively managed. This role is perfect for someone who is extremely organized, resourceful, discreet, and passionate about working in the music industry. The position provides insight into executive-level operations and artist development while promoting efficiency in a fast-paced, dynamic environment.
Areas that play to your strengths
All the responsibilities we'll trust you with:
Oversee intricate and constantly fluctuating calendars by arranging both internal and external meetings, sessions, and travel plans.
Actively handle scheduling conflicts while prioritizing meetings that align with business requirements.
Prepare and arrange agendas, briefing materials, and follow-up notes for executive meetings.
Organize and secure domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
Manage daily administrative tasks such as expense reports, purchase orders, and invoice processing.
Maintain contact lists, distribution lists, and documentation related to the executives' networks and strategic relationships.
Assist in preparing presentations, memos, and reports as needed by the Vice President of A&R or the Managing Director.
Support the creation of onboarding materials, team planning tools, and coordinate internally with RedBull stakeholders.
Communicate with artists, managers, and industry contacts representing the Vice President of A&R.
Keep sensitive artist and project information confidential.
Monitor important dates, release plans, and creative milestones to guarantee the Vice President stays aligned with the label's schedules.
Act as a liaison for high-level communications both within the organization and with external parties, ensuring responses are timely and professional.
Offer assistance in organizing offsite meetings, team events, showcases, and special projects initiated by either executive.
Work alongside other members of the RedBull Records team and administrative staff across the wider RedBull network to ensure unity and support.