Kering is a global Luxury group which manages the development of a series of renowned Houses in fashion, leather goods, jewelry and watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, as well as Kering Eyewear. In 2022, Kering had 47,000 employees and restated revenue of €20.4 billion. Kering is a major player in the luxury sector.

By placing creativity at the heart of its strategy, Kering empowers its people to lead the way in terms of creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.” A shared culture and determination unite our Houses. Together, we are building a unique, passionate and responsible Luxury group, working to push boundaries in a positive way.

Join us to shape the Luxury of tomorrow with us.

Your opportunity
This Office Supervisor opportunity will require the successful candidate to perform office management tasks and front of house support. Reporting to the Head of Operations, the successful candidate must adopt a flexible approach to all responsibilities, carrying out other ad-hoc duties according to the office requirements.
How you will contribute
Key responsibilities include, but are not limited to the following:
To provide a warm, courteous and prompt welcome on guests’ arrival
The main point of contact for any visitor/guest or employee for the organisation/issuing staff or visitor access control passes.
Dealing with building related issues such as attending tenants’ meetings, Health and Safety matters, parking permits. Be the main point of contact for building receptionist/security.
Arranging all mail, international and local couriers in line with the Company procedure.
Arranging taxis and chauffeurs for guests and employees
Managing the meeting rooms calendar, booking and allocating  meeting room space, ensuring meeting rooms are cleared and ready for the next meeting, ensuring IT facilities are set up and working. Organising refreshments where required and ordering lunches for meetings as requested.
Liaising with the IT team on any IT equipment requests
Ensuring the reception and office areas are kept clean and tidy at all times.
Ordering office consumable such as copier toners, stationery, kitchen supplies and approval of related invoices.
Maintaining stationery supplies and controlling the stock cupboards. 
Managing the collection of paper recycling and office archiving.
Maintaining office storage facility, ensuring sales dockets and other paperwork filed appropriately.
Overseeing the facilities to ensure cleaning standards are met. Liaising with the external cleaning company for stock supplies and service deliverables
Supporting the Facilities team in booking maintenance visits and supporting contractors
Supporting new joiners with Health and Safety measurements and safety regulations around the building
Assisting in other administrative tasks as requested, such as managing the staff calendar and holiday bookings  and scanning and saving documents to file)
Who you are
Excellent communication skills both written and verbally
Computer literate, including knowledge of Microsoft packages (Word, Excel).  
Previous experience of a similar role where they have been required to prioritise and multi-task various and competing demands.
A good communicator with the ability to interface regularly with internal and external personnel at all levels
Ability to be discrete, confidential and reliable at all times

 
Why work with us?
Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.
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