VF Outdoor is looking to add an Executive Assistant to its team in Alameda, CA (San Francisco Bay Area).

The primary responsibilities of the Secretary - Executive are to provide administrative and project support to the Vice Presidents or Directors. Nature of work is somewhat varied and typically project oriented with both long and short term projects requiring creativity and ingenuity.

Qualifications

Education/Experience:
- Years of Related Professional Experience: 3+.
- Bachelor's Degree preferred.
- Minimum 3 years administrative support experience reporting to Senior Management, preferably sales, or equivalent combination of education and experience.

Skills:
- Advanced typing and computer skills are required including a solid knowledge of word processing, spreadsheet, presentation, and desktop publishing.
- Strong PC skills and knowledge of MS Word, Excel and Powerpoint are required.
- Excellent organizational, communication and grammatical skills with a strong attention to detail required.
- Excellent planning, scheduling and problem solving skills.
- Must be able to work professionally with flexibility in handling multiple priorities in a fast paced environment.

Key Responsibilities:
1. Scheduling all appointments, meetings and conferences and maintaining calendars. Coordinating, planning, and participating in conferences when required, client meetings, and staff meetings.
2. Completing daily administrative tasks that include phones, correspondence preparation, distribution, and filing of memo/letters, handling incoming mail, e-mail, faxes, making copies, sending faxes, etc. Reading and routing incoming/outgoing mail, forwarding appropriate information to other executives, departments/and others (ex. VF Corporate), following-up with correspondence replies and action items.
3. Developing and maintaining good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external customers.
4. Acting as liaison between management and staff members, customers and vendors.
5. Coordinating all business travel arrangements and arranging travel schedule and reservations via Corporate Travel program or other source as designated and provides complete and thorough follow-up.
6. Using spreadsheet, word processing, graphics, forms, and chart software to create and edit presentation materials, reports, and other documents.
7. Establishing and maintaining filing systems. Ensuring corporate filing system is up to date by keeping accurate copies of projects, correspondence, and/or other related materials.
8. Preparing and coordinating expense report reimbursement and providing accounting detail and follow-up.
9. Ordering supplies and product as necessary and maintaining supply records for invoicing.
10. Performing these and other duties as assigned.

To apply, please click on the "External Application" link, and be sure to let us know you found this job on Malakye!