Creative Agencies

Office Manager

Top Management

Amelia has eight years of experience as an administrative professional in the areas of architecture, design, engineering and construction services.  She has worked her way up through the administrative ranks, starting as an administrative intern and currently acting as an office manager for a company with 95,000 employees worldwide and 170 employees at her location.  She is the ultimate team player and strives to maintain a “yes” mentality at all times. She has stellar organization skills and has mastered the art of predicting needs of those that she assists.  These traits enable her to prioritize tasks and complete work in a timely and efficient manner.

General administrative duties, including filing, distributing incoming correspondence, faxing, photocopying, scanning, and reconciliations. Manages administrative workflow and delegates tasks accordingly for administrative team.  Supervises receptionist and administrative assistant.  Coordinates travel arrangements and composes itineraries.  Maintains inventory and places orders with outside vendors for supplies including office, postage system, kitchen, safety, printer/copier, IT equipment, and software.  Assists HR with onboarding new hires and conducts new hire orientations for all new employees.  Plans internal and external events, including employee recognition events offsite as well as internal meetings in which catering is required.  Oversees IT to insure all employees have up to date hardware and software and that all office equipment is in working order.  Coordinates storage of documents no longer needed onsite with offsite storage provider.  Works directly with Property Management to handle all facilities issues.  Works with local furniture vendor to implement changes to workspaces and ensure employees are meeting ergonomic standards. Developed both an Emergency Response Plan and Injury Illness Prevention Plan, and oversees all safety issues.  Manages server backups to insure routine weekly and monthly backups occur in an effort to prevent data loss.  Acts as backup receptionist when needed, fielding calls to the main line as well as directing visitors and clients.  Assists other departments with miscellaneous projects, researching and completing varying levels of short and long-term tasks.

Administrative support to the Office Manager, Human Resources Manager, Contracts Administrator, and Accounts Receivable.  Reception duties including answering high volume of calls, greeting visitors, sorting incoming mail, and preparing outgoing mail.  Scheduled meetings and coordinated travel arrangements for several high level executives.  Prepared monthly expense reports for about 20 employees.  Project assistance to project managers.  Production assistance such as printing and binding documents.  Approved all timesheets for the office and prepared manual timesheets for field workers and employees requiring additional assistance.

Office Coordinator / Receptionist / Administrative Assistant

Called back all 1000 boxes from offsite storage and re-categorized, organized, and implemented a new system going forward with “destroy by” dates and new procedures.  Miscellaneous filing and data entry into Excel spreadsheets.

Administrative Intern

Find out detailed information about Amelia Colip, Office Manager in Sacramento, CA

Amelia Colip: Office Manager in Sacramento, CA

Amelia Colip