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Staff Accountant

Accounting & Finance

-	Over thirteen years of experience in accounting and general office administration – responsible for operational accounting duties including, accounts payable, accounts receivable, general ledger, bank, balance sheet reconciliations, journal entries, financial reporting, monthly/quarterly tax filing, cash management, variances investigation, and all necessary month end closure processes. 
-	Strong administrative background to include new hire/termination process, benefits administration, employee orientation, employee handbook maintenance, preparation of correspondence, responding customer inquiries, processing of various reports, coordination of projects and activities, records maintenance, inventory analysis, calendar management, travel arrangement, conference setup, mail distribution, call screening, filing, and ordering office supplies. 
-	Familiar with product development and distribution work environment – understanding principle of work flow. Experience in combination of public accounting and private company in multi-currency account setting.
-	Proficient with Microsoft Office (Word, Excel, Access, PowerPoint, Publisher and Outlook). Familiar with automated accounting system including Sage ACCPAC, MAS90 and QuickBooks. Familiarity with ADP payroll and time keeping system.


Reports directly to VP of Finance and Accounting Manager
•	Responsible for day to day full cycle Accounts Payable and Accounts Receivable transactions. 
•	Process daily cash application, report cash requirement and notify incoming/outgoing payments.
•	Maintain customer information (contacts, emails, addresses, etc.) to ensure no delays in customer payments.
•	Record Accounts Payable invoices, credit cards and other payables. Maintain W9 and send out Form 1099’s
•	Process Purchase Order s. Monitor shipment and project completion following each customer agreements.
•	Prepare journal entries for intercompany transactions among six divisions using multi-currency.
•	Assist with month end procedures to close the month seamlessly. 
•	Support monthly/quarterly tax submissions including L&I, B&O and WA state unemployment.
•	Support auditors’ quarterly reviews and annual audits
•	Maintain payroll and vacation accruals and monitor employees PTO balance.
•	Maintain fixed asset files and prepares monthly depreciation report.
•	Process biweekly payroll and reports to the Corporate Payroll Specialist. Audit and reconcile output. 
•	Responsible for new hire onboarding and termination process. Benefits administration including 401k contribution.
•	Organize annual employee performance review and assist in salary announcement letter.
•	Maintain sensitive, highly confidential information.
Manage general office, reception, bookkeeping functions to support staff of 32, 7 different departments between main and sub divisional companies.
•	Process expense reports and report to headquarter for reimbursement.
•	Maintain corporate calendar, scheduling of conference rooms and coordinate travel arrangement.
•	Organize and facilitate company lunch, event, and meeting.
•	Responsible for ordering general office supplies and refreshments.
•	Receiving and tracking of incoming/outgoing shipments. Strong experience with UPS and FedEx shipment.
•	Serve as a primary liaison for US office and Canada headquarters.  
Provide administrative support to VP of Sales, Director of Product Management and Marketing
•	Respond to inquiries from clients and client service areas relating to new sales opportunities.
•	Prepare presentation documents for VP of Sales and other department managers.
•	Coordinate trade shows including registration, show booth shipment, act as point of contact for show organizers.
•	Maintain Sales Book to capture sales activities weekly. Post invoice, shipment, and receipt records as needed.
•	Finalize and send out proposals following strict guidelines provided by state officials.

Find out detailed information about Aya Ayala, Staff Accountant in Lynnwood, WA

Aya Ayala: Staff Accountant in Lynnwood, WA

Aya Ayala