Fashion

Lifestyle

Streetwear

Event Coordinator

Events & Promotions

A highly competent, capable and resourceful events coordinator with all round experience of event development, management and marketing. Self-motivated and enthusiastic with a positive attitude and a proven ability to ensure a smooth running event. Experienced in planning, hosting and coordinating corporate conferences, meetings, festivals as well as private events such as weddings and fundraisers. Ability to keep a level head at stressful times and considers no job too big or too small. Excellent communication skills and comfortable working in a fast paced, hands-on, growth orientated work environment.

Looking for a career advancement opportunity with a company that will challenge my problem solving skills and allow me to further develop my potential. 


•	Assist in selling our entry management services to Event Organizers through sales meetings, networking and existing relationships
•	Work with clients from beginning stages to ensure a quality and well planned event is produced to their standards
•	Conducted interviews to hire staff, assign duties, supervise and coordinate tasks to create successful events
•	Perform administrative tasks such as event recaps, payroll, inventory reconciliation, and scheduling
•	Developed and maintained database of 600+ employees to keep track of staff, event details and post event notes
•	Managed teams of 75+ employees at a single event

Event Manager

•	Assist clients with event consultation, planning, staffing and execution 
•	Emphasis on “sustainable” event management; green vendors, locations and products
•	Search and negotiate suitable venues or locations as per the requirement and budgetary constraints of client
•	Clients Include: Eventbrite, Ticketfly, William Grant & Sons as well as private weddings, fundraisers and parties
•	Sample Events: NY Wine Expo, LA Times Festival of Books, Tales of the Cocktail

•	Develop, organize, plan and promote a range of small and large scale events for multiple clients in the Spirts Industry
•	Review and source locations where the events could be held
•	Assist in event design and set up
•	Work with Brand Ambassadors and Regional Market Managers to plan and execute consumer activations, trade events, and happy hours for various markets across California
•	Manage vendors including photographers, bartenders, models, and catering staff
•	Provide on-site support for entry management
•	Prepare monthly recap presentations

Owner

•	Project Manager for Oracle Open World in San Francisco 2011-2015 and Home Depot Sales Manager Meeting 2012-2015 in Las Vegas
•	Develop event program and timeline to get approved by clients
•	Liaise and negotiate with suppliers such as hotel banquet staff, florists and rental companies
•	Work with high level executives to ensure vision of event is achieved
•	Executive events that are well-planned, well-managed, smooth-running and successful
•	Conduct a follow up, detailed analysis of events to improve and streamline future ones

Project Manager

•	Contracted to assist with largest, most detailed and high end wedding in Paula Le Duc history
•	Trusted to liaise with elite client and celebrity guests of the event
•	Organized and processed check in, transportation, costume fittings and delivery of costumes for guests

•	Adapted to the start-up culture by going above and beyond job duties 
•	Researched the industry and current trends to create persuasive presentations and pitches to prospective clients
•	Assisted in reaching overall sales goals for the business, as well as growing the company in terms of employees, clients and revenue
•	Created promotional material for client’s events and distributed it to target audience
•	Sent out accurate client contracts and ensured they are signed and returned with appropriate deadlines

Advertising Sales Agent and Marketing Coordinator

•	Managed entire banquet staff, assigned duties and provided report for high-level management
•	Maintained constant contract with event host to ensure event ran seamlessly
•	Whenever possible, exceeded expectations for event host
•	Coordinated and communicated closely with department heads to ensure a flawless event
•	Perform post event activities such as data entry and reporting

Banquet Captain

Find out detailed information about Carmen Stephens, Event Coordinator in Encinitas, CA

Carmen Stephens: Event Coordinator in Encinitas, CA

Carmen Stephens

California State University San Marcos

Mira Costa College

University of California San Diego