Carmen Stephens: Event Coordinator in Encinitas, CA
Carmen Stephens
Event Coordinator
Encinitas | United States
Skills
No information
Interests
No information
Industries
Fashion
Lifestyle
Streetwear
Work experience
KINETIC EVENTS
Event Manager | 06/2010 - Current
• Assist in selling our entry management services to Event Organizers through sales meetings, networking and existing relationships
• Work with clients from beginning stages to ensure a quality and well planned event is produced to their standards
• Conducted interviews to hire staff, assign duties, supervise and coordinate tasks to create successful events
• Perform administrative tasks such as event recaps, payroll, inventory reconciliation, and scheduling
• Developed and maintained database of 600+ employees to keep track of staff, event details and post event notes
• Managed teams of 75+ employees at a single event
INDEPENDENT CONTRACTOR
Event Coordinator | 06/2011 - Current
• Assist clients with event consultation, planning, staffing and execution
• Emphasis on “sustainable” event management; green vendors, locations and products
• Search and negotiate suitable venues or locations as per the requirement and budgetary constraints of client
• Clients Include: Eventbrite, Ticketfly, William Grant & Sons as well as private weddings, fundraisers and parties
• Sample Events: NY Wine Expo, LA Times Festival of Books, Tales of the Cocktail
SPIRITED PRODUCTIONS
Owner | 01/2011 - Current
• Develop, organize, plan and promote a range of small and large scale events for multiple clients in the Spirts Industry
• Review and source locations where the events could be held
• Assist in event design and set up
• Work with Brand Ambassadors and Regional Market Managers to plan and execute consumer activations, trade events, and happy hours for various markets across California
• Manage vendors including photographers, bartenders, models, and catering staff
• Provide on-site support for entry management
• Prepare monthly recap presentations
HARTMANN STUDIOS
Project Manager | 10/2011 - Current
• Project Manager for Oracle Open World in San Francisco 2011-2015 and Home Depot Sales Manager Meeting 2012-2015 in Las Vegas
• Develop event program and timeline to get approved by clients
• Liaise and negotiate with suppliers such as hotel banquet staff, florists and rental companies
• Work with high level executives to ensure vision of event is achieved
• Executive events that are well-planned, well-managed, smooth-running and successful
• Conduct a follow up, detailed analysis of events to improve and streamline future ones
PAULA LE DUC FINE CATERING AND EVENTS
Project Manager | 05/2014 - 06/2014
• Contracted to assist with largest, most detailed and high end wedding in Paula Le Duc history
• Trusted to liaise with elite client and celebrity guests of the event
• Organized and processed check in, transportation, costume fittings and delivery of costumes for guests
Metrowize
Advertising Sales Agent and Marketing Coordinator | 08/2008 - 06/2011
• Adapted to the start-up culture by going above and beyond job duties
• Researched the industry and current trends to create persuasive presentations and pitches to prospective clients
• Assisted in reaching overall sales goals for the business, as well as growing the company in terms of employees, clients and revenue
• Created promotional material for client’s events and distributed it to target audience
• Sent out accurate client contracts and ensured they are signed and returned with appropriate deadlines
THE VILLA FLORENCE
Banquet Captain | 08/2008 - 09/2010
• Managed entire banquet staff, assigned duties and provided report for high-level management
• Maintained constant contract with event host to ensure event ran seamlessly
• Whenever possible, exceeded expectations for event host
• Coordinated and communicated closely with department heads to ensure a flawless event
• Perform post event activities such as data entry and reporting