Chad Bartlett: Accounts Payable Senior Lead in Omaha, NE

I lead a team of invoice processors who support the Kiewit Power district. Our AP department is one of several departments at Kiewit Business Services who handle all non-core business activities for Kiewit Power, Nuclear, Infrastructure, mining and Kiewit off shore. My responsibilities are as follows: • Quality Control Audit for each AP specialist • Hold weekly one-on-one meetings with each specialist • Facilitate weekly processor meetings • Monitor / perform high level overview of workflows for assigned districts • Ensure unidentified invoices for assigned district are researched and re-indexed appropriately • Audit blocked records in the accounting system, SAP. • Audit parked documents • Monitor GR/IR holding account • Monitor GL 211040 for refund checks • Monitor PNE (paid not entered field checks) report • Monitor debit balances and aging AP for assigned company codes • Track bid list, project awards and PI schedule for new projects • Weekly/monthly project reporting – trends, comparisons, productivity, posted in 7 days • Update flat file with new projects • Keep the APay user table up to date • Review aging items in APay • Monitor KBS Inbox • Monitor Service Now • Monitor internal controls • Monitor workload of processors, reassign projects as needed • Keep the Project Assignment list on the Portal up to date • Update Issues Log • Update processes and procedures as needed • Attend /facilitate weekly meetings with Shared Services Procurement • Update processing exceptions as needed in collaboration with Procurement Shared Services • Facilitate/participate in weekly calls with projects/districts • Tax mediators/gurus • Facilitate new hire training and ‘onboarding’ • Provide project and processors support as needed – answer questions, emails, instant messages • Make sure utility/recurring invoice forms are up to date and sent for approval twice a year per internal controls • Manage and resolve AP related items on the Innovations and Opportunity tracker for assigned districts • Create and maintain collaborative relationship with districts and projects • Support training and development of processors