Lifestyle

Travel and tourism

Hospitality industry

Industry trends

Effective Management of Project 
- Securing all conference related suppliers
-Booking the event venue
-Receiving all quotes from suppliers and timeously submit
conference expense sheet to finance
- Ensuring all quotes are well documented as per requirements for
accounting, tax and record-keeping purposes
o Stage, sound, catering, registration process, delegate
experience
o Networking Events: Dinner, cocktails, meeting rooms and schedule, site tours
o Exhibition: Drafting of floor plans, stand allocations
and overall exhibition management
-Together with relevant stakeholders developing and Briefing in design the conference floor plan and venue layout.
-Ensuring all vendor documentation is received and timeously loaded on the Sage system
- If new venue travelling to conduct on-site inspections and project
managing events
Effective Management of Project Conceptualisation Stage Tasks:
-Negotiating with suppliers and ensuring receiving of quality
services and products within budget
-Networking Events Work experience
o Source suitable venue or breakaway for the planned
networking events and meetings
o Propose unique networking ideas or platforms to offer to sponsors or delegates
- Loading of all PRD's related to conference suppliers and vendors
Effective Management of Project Implementing Stage Tasks
-Managing all conference related procurement including final
specifications delivery details and payments:
o Venue
o Printing and working closely with Graphic designers
o Collateral
o Entertainment
o Sound & AV
o Students
o Exhibition provider
-Receiving all final documents from suppliers including:
o Venue function sheets - including times
o Final floor plan
o Menu's
o List of deliverable or services per provider
-Ensuring event delivered on time, within budget. 
-Compiling event file with all relevant document to be used at the event
-Creating detailed itinerary for traveling API team, including role
and responsibilities per individual
-Managing all API Team Travel Arrangements
o API pre-conference travel: Includes loading of travel PRD's
o Ensuring Company Card is funded; booking flights, airport
transfers and o Accommodation
o API Team Conference travel: Includes loading of travel
PRD's
o Ensuring Company Card is funded; booking flights, airport
transfers and o Accommodation as well as a producing travel itinerary for the team
o Speaker Travel: Includes liaising with speaker and
confirming dates/times of travel; loading of travel PRD's
o   Ensuring Company Card is funded; booking flights,
airport transfers and accommodation
o Securing Visa applications and documents
- Conducting final stock count and ensuring all collateral has
been received, is correct and efficiently packed.
-Confirming final menus and entertainment.
-Ensuring networking sponsor deliverables are executed for
networking events
-Delegate Workbook planning (flat plan)
-Managing and liaising with all exhibitors and exhibition suppliers
o Drafting exhibitor manuals and handbooks
o Exhibitor booking forms & invoicing
o Ensuring exhibitors logistical requirements are met
o Exhibition Deliveries, setup and breakdown schedules
o Exhibitor Stand activations
o Exhibitor Health and safety policies.
o Exhibitor Accrual
o Exhibition Floor plans
o Exhibition Stand allocations
o Overall exhibition management
Effective Management of Tasks on The Day of the Project:
-Hiring, training, and educating on-site staff on proper event
procedures.
-Managing of all the suppliers and vendors:
o Venue
o Sound and AV
o Expo supplier
o Students
o Photographer
o Interpreters
-Managing of all the Networking Events:
o Arranging dinner, cocktails, meeting rooms and schedule, site tours
o Managing all logistical elements for networking events
o Ensuring networking sponsor deliverables are executed
for networking events
- Managing of all Exhibitions:
o Floor plans
o Stand allocations
o Overall exhibition management
-Assistance with all at-event Marketing
-Co-ordinating and driving all operational aspects of the conference via management of staff
Management of Office related tasks. 

Events and Operations Coordinator 

Find out detailed information about Crystal Van Helsdingen,  in Krugersdorp, GT

Crystal Van Helsdingen: in Krugersdorp, GT

Crystal Van Helsdingen