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Senior Accounts Payable Specialist

Specialist & Consultant

I am an energetic and highly diligent bookkeeping and accounting specialist who takes great pride in the speed and accuracy of my work, as well as my ability to anticipate and diplomatically troubleshoot problematic issues. I am also familiar with office management, from coordinating the front office to deftly handling back-office responsibilities.

Accounts Payable/Receivable I Payroll I General Ledger I Reconciliation I Account Management I Financial Statements I Financial Reporting I Balance Sheet I Credit Analysis I Collections I intercompany Accounting I Journal Entries t Team Supervision I Business & Payroll Taxes I Charge Back Resolutions I Customer Service I Negotiations


•	Process and utilize AP and status reports to address questions and issues
•	Process all A/P including all credit card, utilities, rents, and all other outside services
•	Review AP report and Daily deposits to process Check & Credit card payments
•	Setup New Vendors in Acumatica with proper GL coding adhering to Department Budgets and Request & track Vendor W-9’s
•	Address Vendor AP and Payment Status questions in a timely manner with accurate information
•	Vendor Reconciliation and month end close preparation


•	Audits vendor invoices, obtain appropriate approval, assign general ledger account numbers, allocate expenses to the different business units, and process invoices for payments
•	Reconciles statements, contacts vendors and response to any inquiries via email or phone for outstanding invoices, credits, POD’s, discrepancies, and variances
•	Prepares written materials (e.g., vouchers, pivot tables, v-lookup, spreadsheets) for the purpose of documenting activities, providing written reference
•	Reviews all invoices for appropriate documentation and approval prior to payment
•	Other projects and support need as assigned


•	Coordinate office communication such as phone calls, correspondence, mail, packages, deliveries, and calendars
•	Handle all Accounts Payable/Accounts Receivable; complete reconciliations and analysis of P&L, manage balance sheet accounts; resolve accounting errors/discrepancies
•	Manage all company banking activities; download bank feeds and perform regular reconciliation of all transactions including checks, online transactions, credit cards, vendor accounts, and credit lines
•	Oversee payroll: collect hours from employees, communicate directly with payroll service, and manually enter all weekly payroll information into accounting program
•	Prepare and deliver journal entries, reports, and supporting documents
•	Perform monthly, quarterly, and year-end close procedures and prepare monthly/quarterly/annual financial reports, including reconciliations of revenue and expense line items.
•	Monitor and prepare supporting documents for tax payments, business licenses, and corporate fees; keep track of quarterly/year-end sales tax payments and company assets
•	Set up job folders and files for construction project management, including filing preliminary Lien notices
•	Prepare and monitor office budget, conduct real-time job costing, and manage/approve office supply inventory
•	Assist with preparation of bid packages


Bookkeeper Office Manager

Manage and reconcile 100+ client accounts (hospitals, stocking companies); process ~$500K daily (up to $1M)
• Apply payments to customer accounts from diverse sources such as checks, wires, ACHs, and credit cards
• Reconcile intercompany general ledger, create memorandums, and monitor transfers on QuickBooks and Epicor
• Processes credit card transactions; manage and update credit card file
• Identify and resolve payment discrepancies; issues receipts and process refunds
• Clear and resolve short payments and credits
• Conduct daily cash analysis to assess amounts collected on accounts 90+ days past due
• Carry out cash receipt reconciliation to ensure financial system entries match bank deposits
• Log and track all short/over-payments; resolve payment discrepancies directly with clients
• Post-acquisition: researched, identified, and analyzed top 25 significantly outstanding accounts; pursued diligently until all balances were cleared and up-to-date

Senior Accounts Receivable Specialist

•	 Full cycle Accounts Receivable & Accounts Payable, including preparation of monthly invoices.
•	 Maintaining Employee and Vendor records
•	 Bank reconciliations for Dual companies and depository accounts
•	 Reconcile all balance sheet accounts; reviewing for input accuracy and prepare monthly reports and
•	 Journal entries, as needed
•	 Prepare weekly Payroll including Prevailing Wage & Regular wage
•	 Maintain required business documents
•	 Maintain financial document retention files
•	 New vendor Setup and Maintenance
•	 Vendor statement reconciliation and discrepancies resolution
•	 Deposit and cash reports
•	 HR duties as requested (New Employee setup, Termination Request, W-4, Employment Application processing)


Accounting Manager

Find out detailed information about David Day, Senior Accounts Payable Specialist in Oceanside, CA

David Day: Senior Accounts Payable Specialist in Oceanside, CA

David Day