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Receptionist

Administration & Clerical

•	Direct incoming phone calls and emails, as well as distributing mail
•	Created companywide directory of current employees and departments responsibilities and contact information
•	Assisting the Human Resources department with various tasks including; maintaining employee personnel files, assisting with employee celebration events, and new hire orientations
•	Assisting the Accounts Payable department with numerous tasks including consolidating and routing invoices, collecting approvals, communicating with vendors and employees, answering payment questions or requests.  
•	Uses Dynamics AX for checking invoice payment and processing, checks purchase orders if they have been entered or received.  
•	Assisting the AP team in creating a digital invoice archive to become paperless
•	Previously managed reoccurring paper deliveries for six different Stone locations
•	Ordering and maintaining office supplies for headquarters


•	Scheduling facility rentals events, and created employee schedule for working the events, and for the set-up and take down 
•	Create membership accounts, and keeping updated records
•	Responsible for community center expenses, for the office, youth camps, and youth after care supplies 
•	Created varying lists daily on Microsoft excel for after school pick up and camps
•	The arranged and scheduled youth programs and camps— this included working with outside contractors 
•	Planned three-month long summer camps—all of which included offsite field trips in San Diego.  Every day was a different field trip, making reservations months in advance and making daily adjustments for changing enrollment numbers, and staffing. •	Responsible for communicating and scheduling with outside contractors for enrichment classes offered through the community center.   
•	Supervised a staff of six— this included training them, organized their schedules, and held weekly meetings
•	I was the intermediary parents, teachers, and outside contractors, and our community center.
•	Processing payments for members
•	Updating the community center website and MINDBODY: the online business management software


Youth Programs Coordinator

•	Assist in the preparation of daily program activities including materials and supplies; lead activities with a group of students; provide a safe, caring, positive and interesting learning environment that supports a high level of student engagement.
•	Serve as a role model and foster positive social-emotional growth of students; follow school rules, follow established procedures for behavior management using a continuum of intervention strategies; reinforce positive behaviors as appropriate. 
•	Actively supervise students during academic hour and enrichment activities; encourage students to use active study strategies and support students in competing homework.
•	Assist students with homework completion; explain questions and provide better understanding of homework as needed. 
•	Communicate concerns of student behaviors with supervisor and follow

ASES After School Teacher

•	Lead a variety of small and large group activities each week. Activities may include crafts, nature, songs, games, sport, and fitness.
•	Supervise the children, ensuring that their safety is the priority.
•	Effectively communicate with colleagues to ensure after school pick up runs smoothly.
•	Participate and encourage positive participation of all students in daily activities and events.
•	Provide transport via van for off site field trips
•	Responsible for groups of 5-25 children as a team; and up to 7 children individually 
•	Lead and participate in activities which include, but are not limited to, team building initiatives, physical games, and activities.


Youth Programs Counselor 

Find out detailed information about Hannah Gillespie, Receptionist 

Hannah Gillespie: Receptionist

Hannah Gillespie

Mesa College