Hannah Gillespie: Receptionist
Hannah Gillespie
Receptionist
United States
Skills
No information
Interests
-live music -enjoying san diego beaches -sports
Industries
No information
Work experience
Stone Brewing Co.
Receptionist | 06/2018 - Current
• Direct incoming phone calls and emails, as well as distributing mail
• Created companywide directory of current employees and departments responsibilities and contact information
• Assisting the Human Resources department with various tasks including; maintaining employee personnel files, assisting with employee celebration events, and new hire orientations
• Assisting the Accounts Payable department with numerous tasks including consolidating and routing invoices, collecting approvals, communicating with vendors and employees, answering payment questions or requests.
• Uses Dynamics AX for checking invoice payment and processing, checks purchase orders if they have been entered or received.
• Assisting the AP team in creating a digital invoice archive to become paperless
• Previously managed reoccurring paper deliveries for six different Stone locations
• Ordering and maintaining office supplies for headquarters
Rancho Santa Fe Community Center
Youth Programs Coordinator | 03/2015 - 08/2018
• Scheduling facility rentals events, and created employee schedule for working the events, and for the set-up and take down
• Create membership accounts, and keeping updated records
• Responsible for community center expenses, for the office, youth camps, and youth after care supplies
• Created varying lists daily on Microsoft excel for after school pick up and camps
• The arranged and scheduled youth programs and camps— this included working with outside contractors
• Planned three-month long summer camps—all of which included offsite field trips in San Diego. Every day was a different field trip, making reservations months in advance and making daily adjustments for changing enrollment numbers, and staffing. • Responsible for communicating and scheduling with outside contractors for enrichment classes offered through the community center.
• Supervised a staff of six— this included training them, organized their schedules, and held weekly meetings
• I was the intermediary parents, teachers, and outside contractors, and our community center.
• Processing payments for members
• Updating the community center website and MINDBODY: the online business management software
Poway Unified School District
ASES After School Teacher | 01/2016 - 06/2016
• Assist in the preparation of daily program activities including materials and supplies; lead activities with a group of students; provide a safe, caring, positive and interesting learning environment that supports a high level of student engagement.
• Serve as a role model and foster positive social-emotional growth of students; follow school rules, follow established procedures for behavior management using a continuum of intervention strategies; reinforce positive behaviors as appropriate.
• Actively supervise students during academic hour and enrichment activities; encourage students to use active study strategies and support students in competing homework.
• Assist students with homework completion; explain questions and provide better understanding of homework as needed.
• Communicate concerns of student behaviors with supervisor and follow
Rancho Santa Fe Community Center
Youth Programs Counselor | 10/2013 - 03/2015
• Lead a variety of small and large group activities each week. Activities may include crafts, nature, songs, games, sport, and fitness.
• Supervise the children, ensuring that their safety is the priority.
• Effectively communicate with colleagues to ensure after school pick up runs smoothly.
• Participate and encourage positive participation of all students in daily activities and events.
• Provide transport via van for off site field trips
• Responsible for groups of 5-25 children as a team; and up to 7 children individually
• Lead and participate in activities which include, but are not limited to, team building initiatives, physical games, and activities.