Hannah Hartsfield: Administrative Assistant/Facilities Manager in Riverside, CA

Provide administrative support for Director of Operations, front desk reception, conference scheduling, and trained new incoming receptionists. Data entry and invoice processing in Microsoft Access database, processing of payment requests, and work closely with accounts payable to ensure approvals and payments occur in a timely manner. Responsible for mail room management, including processing of high volumes of incoming/outgoing mail, equipment and coordination of shipping and receiving, as well as preparation of shipments via UPS Worldship. Coordinate services for facility maintenance through property management and/or contractors. Track supplier activity, monitor expenses, provide data analysis and prepare management reports. Administer security card system, parking transponders and online property services. Purchase and stock forms, paper and supplies for the mailroom, stock room and break rooms, create office supply ordering profiles and approve purchases ordered by various departments. Minor project management and ad-hoc project duties.

Achieved sales leader, supervised store when owner was away, responsible for opening and closing store.

Top in commission based sales, maintained facility and equipment, store key holder, payroll, and employee schedules.

Displayed knowledge of products sold, cashier, shipment processing, store updates, stock room duties, and obtained loss prevention training. Consistently praised by management for quality and timeliness of work, attention to detail, exemplary customer service, and team-player attitude.

Demonstrated proficiency in telephone and front desk reception within a high volume environment. Provided outstanding customer service, appointment scheduling, and facility up-keep. Displayed knowledge of Microsoft office programs, e-mail correspondence, ran errands, and processed invoices.