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Health & Fitness

Crocheting

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Concerts

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Spending active outdoor quality time with family and friends

Productive “jack-of-all-trades” with exemplary office management, facility management, and executive administrative skills. Expert juggling skills enable me to not only execute daily tasks but to also be mindful of the bigger picture and continually look for areas of improvement and cost savings with a consistent track record of going above and beyond what’s expected.

•	Exceptional organizational skills
•	“Whatever it takes” collaborative attitude
•	Highly disciplined in day-to-day activities and management reporting needs
•	Proven supervisory and training skills
•	Good “mental athlete” – analytical mind, attention to detail, excellent writing skills	
•	Highly motivated, pro-active, vigilant, and empathetic
•	Ability to “keep cool” and maintain a sense of humor in stressful situations
•	Able to adapt to change and respond quickly, natural sense of urgency
•	Sincere, confident, friendly, and professional "team player"
•	Extensive experience working with sensitive and confidential information

?	Administrative support to C-Level Executive Team - extensive domestic and international travel arrangements, calendar coordination, scheduling of meetings, expense reimbursement, credit card reconciliation
?	Supervision and development of administrative staff
?	Budgeting and management of all operational needs including kitchen and office supply inventories, catering needs, shipping & receiving, space planning, security, corporate events, and off site conferences.
?	Cost analysis, research, and implementation of new vendor contracts resulting in improved services and significant savings
?	Facility management and project management of physical space, maintenance, building remodel, and space planning
?	Human resource and accounting support

Executive Administrator & Office Manager

?	Administrative support for three Executive Directors and four Physicians which included calendar coordination/scheduling, meeting prep (scheduling, room reservations, IT/AV needs, catering), extensive travel arrangements, verification and tracking of all expenses, expense reporting, etc.
?	Oversight of office operations, policies, procedures, creation and monitoring of budgets, maintenance of office supply inventory
?	Planning of all special events and off-site team building
?	Creation, set-up, and maintenance of system-wide scheduling system for 75+ SSRS pharmacy staff
?	Utilization of Kronos for bi-weekly timecard record keeping for all SSRS pharmacy staff
?	Creation and Implementation of departmental payroll audit system

Executive Assistant & SSRS Staffing Coordinator

• Check-in patients and enter all necessary info into Eclipsys, Centricity, PMA, and Allscripts
• Obtain and confirm patient demographic information
• Verify insurance coverage and discuss financial responsibility and payment options
• Co-payment collection
• Assist with account audits
• Scheduling of appointments and procedures
• Entry of orders, pre-authorizations, and referrals
• Processing of incoming prescription refill requests
• Answer and route all incoming internal/external phone calls
• Take detailed messages, obtain necessary info to forward to correct provider with appropriate urgency status
• Broadcasting and record-keeping of emergency "CODE" calls
• Administrative duties
     - Patient follow-up correspondence
     - Mail distribution
     - Ordering and maintenance of office supplies
• Maintenance of confidential patient information per HIPAA guidelines

Access & Patient Service Representative

•	ADP EasyPay used to process semi-monthly payroll for 100+ multi-state exempt and non-exempt employees
•	Maintained payroll database : new hires, terminations, garnishments, levies, benefits, 401k, employee/payroll changes, etc.
•	Maintenance of hourly timekeeping and PTO accrual tracking systems
•	Assisted HR with benefits enrollment, administration, and monthly bill reconciliation
•	 Assisted with implementation of NETsuite expense reporting
•	Monthly reconciliation of corporate AMEX accounts (approx $275K per month)
•	Review and processing of domestic and international expense reports with multiple currencies
•	Composition of documentation for office policy and procedure manual

Associate Accountant

•	ADP Workforce Now used to process semi-monthly payroll for 180+ exempt and non-exempt employees
•	Implementation of ADP Time & Attendance system for all hourly employees
•	Creation of various payroll reports using ADP reporting and Excel
•	Effectively assisted with the fine-tuning of the on-boarding process of approximately 120 new employees in a five month period
•	Instrumental in the implementation, open enrollment, and administration of new and expanded benefits package
•	Benefit plan administration including funding of 401k, HSA, and FSA plans
•	Complete audit and reorganization of all electronic and hard copies of employee files
•	Utilized Rally Dev to monitor departmental and individual progress on various projects and assignments
•	Composition and assembly of HR/PR standard operating procedures manual

Payroll Administrator / Human Resource Assistant

•  Streamlined process of all incoming/outgoing orders, billing, and accounts receivable
•  QuickBooks used for all A/P, A/R, and reconciliation of all accounts
•  Saved the company 25-50% on miscellaneous expenses (office supplies, telephone, banking and bankcard fees, shipping, etc.)   
•  Executive assistant to owner and vice president
•  Organized filing system
•  Maintenance and ordering of office supplies

Office Manager

•  Successful time management for extremely busy Executive Director of Student Support Services (scheduling appointments and meetings, travel arrangements, and calendar maintenance)
•  Streamlined tracking of professional development expense reporting and state licensing requirements for entire staff
•  Accounting support for the San Juan BOCES business office
•  Managed the purchase order process and budgets of numerous special education, alternative and special intervention programs
•  Responsible for all federal and state grant compliance

Office Manager and Executive Assistant

•  Managed and supervised staff of three using PeopleSoft to process complicated bi-weekly payroll for 500+ ski and  ride instructors 
•  Coordination and training of payroll procedures for all new managers/supervisors
•  Coordination of all returning instructors (reviewing evaluations, merit increase determination, instructor level verification, job offers, etc.)
•  Maintenance and tracking of instructor staffing levels for four base area locations
•  Sarbanes-Oxley compliance
•  Responsible for recruiting and hiring of 100+ H2B instructors including the processing of visa applications with U.S. governmental agencies

HR / Payroll Administrator and International Staffing Coordinator

•  Developed and maintained central human resource/benefits/payroll administration department for four offices (80 employees). 
•  Paychex used to process accurate bi-weekly (clinical staff) and monthly (physician) payroll.
•  Implemented and administered Medical, Dental, Health Savings Account and Safe Harbor 401(k) Profit Sharing & Retirement Plans. 
•  Performed all accounting functions during the time of two separate searches for a Controller and then covered accounting functions in her absence.  
•  Created system to track and report monthly production and revenue to the Board of Directors utilizing practice management software and extensive excel spreadsheets and charts.  
•  Streamlined credentialing process for all physicians and physician assistants with federal & state agencies, various hospitals and insurance carriers.

HR / Payroll / Benefits Administrator & Executive Assistant

•  Paychex used to process monthly (physician) and 
bi-weekly (all clinical staff and MSO employee) payrolls for each clinic and the MSO  
•  Received and balanced daily revenue batches from each clinic to the Medic system, daily deposits to the bank, and necessary journal entries 
•  Monitored all daily credit card activity, ZBAs, and sweep accounts  
•  Accounts payable for eight healthcare clinics and the MSO.  Procedures included invoice receipt, distribution, and entry, GL coding and journal entries, cash requirement reporting, monthly allocations, AP reconciliation, vendor statement reconciliation, year-end 1099’s, and vendor relations

Accounts Payable and Payroll Accountant

•  Supervised and assisted in all duties involved with overall management and processing of bi-weekly payroll using ADP that interfaced with custom POS system for 800+ employees across multiple states
•  POS system administration including testing of new versions  
•  Developed, recommended, and implemented systems and procedural changes  
•  Responsible for hiring, training, and supervision of payroll staff

Payroll Department Supervisor

Find out detailed information about Kathi Fischer,  in Highlands Ranch, CO

Kathi Fischer: in Highlands Ranch, CO

Kathi Fischer

Heald Kelsey-Jenney College

San Diego State University-California State University