Tech

Division Staff Assistant

Administration & Clerical

•	Provided administrative support to the Global IT Chief Information Officer.
•	Managed daily schedule via Outlook
•	Processed expense reports in a timely manner
•	Coordinated extensive domestic and international travel itineraries
•	Content manager for IT Dashboard intranet site which includes gathering monthly KPI metrics and financial data
•	Worked closely with Executive Assistant/Office Manager to coordinate schedules, office activities and backup support as needed
•	Maintained Global IT Organization chart

Senior Executive Assistant

•	Performed portfolio planning, analysis, resource capacity, demand forecasting and budget planning
•	Analyzed business cases for validation of project cost, benefits, and impacts
•	Prepared executive level status reports and presentations regarding portfolio health and status
•	Identified and manage portfolio level risks and dependencies
•	Communicated problems, issues, risks, solutions, etc. both via written and oral methods to various levels of stakeholders and leadership 
•	Ensured all projects and initiatives adhere to approved processes
•	Assessed customer/client satisfaction through direct feedback/evaluation
•	Collaborated with others in continuous improvement initiatives
•	Served as general subject matter expert for portfolio management tools and methodologies

Sr. IT Portfolio Analyst

•	Provided administrative support to the Chief Information Officer, Chief Risk Officer and CEO of Green Dot Bank
•	Managed daily calendars and resolved any conflicts
•	Interacted with high-level Executives and Board members via phone, email and in person
•	Coordinated extensive domestic and international travel itineraries
•	Processed monthly expense reports in a timely manner using Concur expense system
•	Prepared Board meeting packages and assisted with preparing PowerPoint slides for presentations
•	Coordinated monthly Enterprise Risk Management Committee meetings and documented meeting minutes
•	Assisted with obtaining approvals and reconciling monthly consultant invoices for IT department
•	Coordinated logistics for team events and quarterly all staff meetings and off-sites

Executive Assistant

•	Provided a variety of project tasks and administrative support to the Project Management Office
•	Managed software development projects following approved SDLC processes
•	Reviewed, consolidated, analyzed daily slotting requests 
•	Assisted with monthly time tracking to ensure all staff time sheets are completed
•	Supported project server admin functions such as setup and deactivating users
•	Conducted weekly sizing meetings to ensure all projects adhered to approved processes
•	Analyzed data and created reports for monthly business reviews and prioritization meetings 
•	Analyzed business cases for validation of project cost, benefits and impacts
•	Prepared and consolidated weekly project status reports regarding portfolio health and status
•	Assisted with project allocation and consumption planning
•	Ensured all projects and initiatives adhered to approved processes
•	Supported audit activities by coordinating and packaging audit requests
•	Served as general subject matter expert for portfolio management tools and methodologies
•	Maintained project portfolio management SharePoint site
•	Coordinated on-boarding for new hires in the PMO
•	Updated vacation and BAU time in project server
•	Updated resource allocation reports
•	Managed vacation calendar for PMO staff

IT Project Coordinator

•	Provided administrative support to the Executive Vice President/General Manager in the Network Operations & Engineering department
•	Managed daily schedule, screen all incoming phone calls and take actionable messages
•	Interacted with high-level Executives and Board members via phone and in person
•	Coordinated extensive domestic and international travel itineraries
•	Processed expense reports using Concur expense system
•	Assisted with preparing PowerPoint presentations

•	Provided administrative support to the IT department and Executive management team
•	Managed daily calendars using Outlook and screened incoming calls
•	Handled high volume of emails daily
•	Frequently interacted with high-level executives and provided back-up support for other assistants
•	Coordinated extensive domestic and international travel itineraries
•	Coordinated monthly all hands meetings and prepared PowerPoint presentations
•	Prepared and submitted expense reports using Concur system
•	Processed monthly invoices using Oracle Financial program
•	Reconciled monthly purchasing card transactions
•	Organized and maintained paper and electronic files
•	Coordinated lunch meetings for various teams within the department
•	Volunteered as the team floor warden for the Emergency Response Team and participated in CPR/First Aid training
•	Volunteered as a member of the Fun Committee to coordinate special events for 800+ employees
•	Attended monthly committee meetings and created and/or maintained relationships with vendors

•	Provided administrative support to the Vice President and three Directors in the Food & Retail department
•	Handled correspondence and heavy phone activity.  Composed letters, memos, spreadsheets and PowerPoint presentations.
•	Assisted in various projects as directed
•	Supervised the front office staff.  Created weekly schedules and handled management related issues
•	Managed supply budget and ordered office supplies
•	Reconciled monthly purchasing card transactions
•	Worked with IT and Telecom departments to maintain functionality of office equipment, desk phones, mobile phones and computers
•	Created and distributed weekly management schedule
•	Tracked vacation and holiday time for the Food & Retail Management staff

Find out detailed information about Loretta Ramirez, Division Staff Assistant in Monrovia, CA

Loretta Ramirez: Division Staff Assistant in Monrovia, CA

Loretta Ramirez