Meeting & Event Manager

Events & Promotions

Organized, results driven leader with expertise in implementing innovative corporate events, product launches, brand building and marketing events, as well as trade show design and execution across diverse industries and global markets.  I have been recognized as a savvy and strong negotiator among vendors, media, sponsors and other partners, as well as lead various project teams in launching successful events. 

Analyzed, spearheaded, and led the implementation of the company’s new travel management company which saved the organization over $200k as well as broadened travel opportunities to employees.

My goal is to ensure excellence at overseeing projects while ensuring events and programs are delivered on time, on budget and on message.


(Temporary Freelance Contractor)
• Experience working in the medical education and pharmaceutical industry receiving meeting requests and setting up project folders.
• Adhering to all Sunshine Act rules and regulations.
• Confirming venues and working with sales manager at each venue.
• Managing logistics of offsite meetings with pharmaceutical companies and physicians.
• Oversee invitation development and manage registration process.
• Arrange travel for speakers.
• Manage and schedule all audio visual for meetings/events.
• Reconcile billing.
• Consolidate survey data.
• Manage registration of attendees using Cvent with multiple changes as well as creating a floor plan for exhibitors and importing their
logos. Also, managed invitations, budgets, travel and sourcing of venues using Cvent.
• Collect and deposit registration fees.
• Using event reporting, analyze data and manage event.
• Prepare invitations and send out at appropriate time to attendees.
• Set up booths, flowers, decorations and all event décor.
• Customer service representative contact for attendants both prior to event and onsite.

• Direct and manage global and domestic business events. Direct weekly conference calls with team(s) to ensure all parties on point and items reviewed as needed.
• Collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection, to registration, to room set & menu planning through onsite execution, budget reconciliation and more.
• Direct, design and manage booths and chalets at tradeshows.
• Research and recommend locations for off-site meetings and events, including unique venues.
• Negotiate contractual agreements for assigned events.
• Manage evening entertainment & teambuilding activities.
• Manage the coordination and execution of event logistics for assigned events, including F&B and AV needs, room block management,
vendor procurement and management, signage, development of program materials and website, and administrative speaker
management.
• Direct and manage all vendor meeting appointments; security staff; assist with onsite event; design and implement evening receptions;
manage registration and invitations for receptions.
• Develop and maintain event budgets, monitoring expenses accordingly.
• Conduct post-event review with appropriate department(s), including cost analysis and offering suggestions for improvement, and creates
post-event reports to document successes and failures, and suggesting future event improvements.
• Acts as cross departmental project lead for assigned events by creating and maintaining project plans and lead various project meetings.
• Fulfill all sponsorship related deliverables for assigned events including, but not limited to, ordering promotional items, signage, tracking
expenses to the net revenue and liaising with sponsors on site during events.
• Plan and conduct site inspections for assigned events.
• Serve as lead logistics director for all meeting rooms and for all off-site meetings.
• Research and maintain relationships with domestic and international event solutions providers including, but not limited to, convention
centers, audio visual, speakers, etc.
• Manage printing and proofing of tickets, badges, registration lists, forms, etc.
•   Manage speakers, staff, and VIP housing process.
•   Manage and arrange transportation both air and ground manifests.
•   Implement and manage the design, development and/or deployment of strategic policies and programs for corporate travel.
•   Act as the key system administrator and enterprise liaison for Concur Expense & Travel booking tools.
•   Support all travel arrangements (air, lodgings etc.) and operations as needed.
•   Manage relationships with company personnel, travel agencies, third party suppliers.
•   Support the negotiation and management of travel service providers.
•   Interface with all levels of the organizations to facilitate delivery of travel management products and services.
•   Drive continuous improvement of travel programs.
•   Provide individual training to new employee participants.
•   Assimilate any new business or acquisition into the corporate travel program.
•   Resolves, responds to and proactively anticipates needs and concerns and initiates actions for problem resolution.
•   Communicates any changes that may impact company personnel.
•   Analyzes data and generates visual metrics to support business requirements utilizing system reports for metrics.
•   Reports, interprets and drives compliance in all aspects of travel policy.
•   Escalates policy non-compliance per agreed to frequency and format.
•   Resolves, responds to and proactively anticipates needs and concerns and initiates actions for problem resolution.
•   Evaluates products, services and processes against industry standards and norms to validate existing service offerings and identify best
practices to drive continuous improvements.
•   Communicates any changes that may impact company personnel.
•   Analyzes data and generates visual metrics to support business requirements utilizing system reports for metrics.

Event and Travel Program Manager

• Conduct site visits for future events/meeting and teambuilding.
• Handling a broader range of complex calendars, domestic and international travel, meetings and events.
• Planned corporate events and meetings for up to 600 attendees to include selection of venues, negotiated contracts with venues and vendors, managed budgets and coordinated individual presentations, teambuilding activities and dinners for meetings.
• Manage administrative aspects of Human Resources to include working with external recruiters, planning interview schedules, new
applicant travel and completing new hire paperwork.
• Manage and schedule all audio visual for meetings/events.
• Manage corporate events using Cvent. Utilized Cvent for registration of attendees, invitations, floor plans with importing of logos for
vendors, receive payments from attendees as well as manage all travel and budgets through Cvent.
• Plan corporate events and meetings to include selection of venues, negotiated contracts with venues and vendors, managing budgets
and coordinate individual presentations and dinners for meetings.
• Manage personal entertainment, events, and appointments.
•   Process expense reports for leadership team to ensure accuracy.

Planned international travel within Asia, Eastern & Western Europe, and Mexico. Managed ever changing travel schedules to include
developing routes, process visa and passport requirements and monitor various frequent flyer accounts.
• Planned corporate events and meetings for up to 600 attendees to include selection of venues, negotiated contracts with venues and vendors, managed budgets and coordinated individual presentations and dinners for meetings.
• Conducted site visits for future meetings, events and teambuilding.
• Built and maintained relationships with vendors, suppliers, customers and exhibitors through ongoing communication and problem solving
to facilitate issues of customers' questions.
• Managed budgets from inception to completion for all events.
• Create and manage RFP's.
• Researched and designed teambuilding events used at conferences to promote better employee and leadership relationships.
• Developed presentations for use at board meetings by Senior Leadership.
• Initiated drafts in response to personal and business correspondence for senior leadership.
• Worked with finance to develop spreadsheets used to present business information to Senior Leadership for business decisions.

Administrative support for the M&A team in collaboration with finance, legal, transportation & logistics and tax preparing presentations for
the Board, developed contract drafts, and worked with acquired companies' staff.
• Collaborated with human resources to assist with events throughout the year including Bring Your Child to Workday, food bank volunteer
events, United Way and more.
• Developed weekly reporting documents for transportation leadership to support ongoing business activities.
• Processed payment for outside vendor bills by preparing requisitions and purchase orders, evaluated and helped solve bills in question.
• Processed expense reports for leadership team to ensure accuracy.
• Communicated to employees any updated software/equipment policies, issues or changes as well as Corporate held meetings.
• Project lead for nationwide food banks to document receipt of goods to assure recorded appropriate tax deduction which resulted in millions of dollars in tax deduction and food donations.
• Coordinate all technology needs for employees which included ordering equipment, user identifications and passwords. Provided
technology help desk support to employees.

Senior Executive Assistant / Meeting Planner

Managed the planning, implementing and controlling of goods to be delivered to customers on a timely basis. Ensured solid relationships
with customs brokers and transportation companies.
•   Administered website database, including responses to consumers and prepared monthly website reports and statistics.
•   Implemented and managed the setup and communication of direct account orders.
•   Maintained monthly sales reports for marketing department to review and follow up with customers.
•   Coordinated and reviewed import and export requirements. Worked with customers and customs brokers and export officials to ensure
timely arrival of goods delivered to customers and troubleshooting issues.
•   Produced specialized consumer reports using Spectra software for Marketing Directors to obtain sales leads.
•   Attended and managed trade shows, promoting presentations on food products to potential customers.
•   Managed and coordinated production forecasts which enhanced profitability.
•   Developed inland cross-dock functions for specific promotional programs which increased efficiency, reduced costs and guaranteed
customer orders for the following year.
•   Communicated with freight carriers on overdue bills and ensured receipt of payment.

Logistics Manager

Consistently achieved or surpassed quotas by deploying sales strategies centered on building strong client relationships and equipping
providers with concise and relevant product knowledge.
• Analyzed weekly sales reports to develop a key target list, which resulted in share growth and fostered better collaboration with customers.
• Responded to a variety of customer requests involving cash, commercial, insurance, and web for auto glass needs.
•   Leveraged partnership with the auto body shops, insurance agencies, and car dealerships in order to secure an appointment when and where the customer desired the service.
•   Actively managed territory and accounts to optimize sales through the development of sales strategies.
•   Created weekly reporting to collaborate with other sales team members.

Auto Glass Sales Representative

Find out detailed information about Melanie Wimmer, Meeting & Event Manager in Cherry Hill, NJ

Melanie Wimmer: Meeting & Event Manager in Cherry Hill, NJ

Melanie Wimmer