Melinda Massey: Event Coordinator in Long Beach, CA

Event Coordinator Dassault Systemes, Long Beach CA Freelancer brought on to help organize and finalize yearly event. • Finalize all logistics pertaining to yearly company summit • Work with vendors to draft contracts, timelines, and budget • Work with procurement and legal department to finalize all vendor contracts • Draft detailed vendor and AV timeline – so hat all vendors know where they will load in, load out, and where they are expected to be for the duration of the event. • Create Graphics i.e. postcards, agendas, conference signage using Photoshop • Run registrant report from CRM – exporting into excel and organizing into readable pivot tables. • Work with graphic artist to finalize all signage, programs, and name badges • Prepare all paper materials and large kakemonos for shipment • Work with hotel sales manager to finalize conference meeting rooms, timelines, menus, and room blocks.

Conference & Interview Coordinator Streetwise Reports, San Francisco Bay Area, CA April 2014 – April 2015 Streetwise Reports is an investment publication featuring interviews with industry-sector experts–analysts, money managers and?newsletter writers–backed by the latest research summaries, news and company profiles. • Maintained and organized a calendar of 10-15 interviews - each involving a 10 step process. • Coordinated a team of 15 freelancers to ensure work and projects were being distributed equally. • Managed daily newsletter reviews to ensure all facts, grammar, titles, and pictures were correct prior to publication. • Drafted press releases regarding conference attendance, management interviews, and new or improved changes to Streetwise Reports’ website. • Managed ordering, shipping and inventory of event materials such as décor, giveaways and brochures. • Streamlined the conference media exchange process - enabling Streetwise Reports to participate in 5 new conferences in 2015. • Managed rooming lists and requirements for event guests, speakers and staff. • Scheduled and coordinated event promotion with event stakeholders and Marketing Communications group, including sending pre and post-event email blasts. • Worked with editors to ensure each conference banner ad was the correct size, and had the correct tracking link installed.

Event & Marketing Coordinator Green Light Student Travel, San Francisco, CA August 2013-April 2014 Green Light Student Travel is a student travel start-up that specializes in educational tours around the U.S. & Europe. • Reviewed new reservations with CEO to address all operational requirements of each booking. • Wrote bi-monthly newsletters - summarizing the trip, fun activities, and important information/deadlines. • Repurposed newsletter content for social campaigns. • Developed social media marketing campaign using Facebook, twitter, and YouTube to reach new audiences. • Prepared purchase orders and reconciled invoices, and coordinated with A/P Department for vendor payments and credits. • Managed extensive rooming lists, airline roster, and bus transportation for 40-50 event attendees. • Negotiated prices and agreement terms with selected vendors and presented pricing to management for approval. • Maintained quality relationships with existing vendors and developed relationships with new vendors who were more cost effective and provided better creative services that set organizational standards.