Health & Fitness

Pilates

Running

I am an excellent Assistant with experience in many different environments.  I learn quickly and take ownership of my role.  I love what I do and strive to ensure those that I support look good and are able to perform well.

Responsibilities
• Provide personal and executive assistant duties for President
• Support CFO, Operations Department and Marketing Department
• Communicate with Director of Operations to update & distribute a weekly report
• Communicate with field agents regularly to assist with upcoming executive details
• Track field agents while on details, around the world, to ensure they are safe
• Create virtual Job Books on the server for each detail
• Create and update hard copy of Job Books on a regular basis
• Maintain medical kits for field operations agents – ensuring they are up-to-date and complete
• Update SOP’s and User Guides
• Check office supplies and order on a monthly basis
• Maintain and update global job calendar on the server
• Maintain global contacts database
• Arrange essential mail in priority to employees
• Review, scan and distribute incoming mail and file accordingly
• Delegate tasks to part-time employees to ensure consistent work flow
• Audit and process expenses reports
• Assist with new client proposals 
• Maintain large/extensive inventory database
• Open and close office daily
• Ensure office is maintained to a very high standard

Global Administrator

Manly, Stewart & Finaldi (Attorneys) Countrywide Home Loans
Wasserman, Comden & Casselman (Attorneys) AIG Sun America
JP Morgan/Chase Lee & Associates Maguire Partners Herbalife
Karl Storz Endoscopy, Inc


• Provided administrative and personal duties for C-level executives
• Personal and household errands for an executive and his family
• Coordinated travel
• Creating forms in Adobe
• Managed rental properties owned by an executive
• Arranged for contractors to perform house maintenance
• Reconciled personal and corporate credit card statements
• Handled incoming and outgoing correspondence, including mail and e-mail
• Managed multiple schedules and calendar(s)
• Prepared and filed litigation pleadings
• Answered all incoming telephone calls
• Interfaced with high profile clients
• Responsible for corporate personnel travel arrangements
• Maintained contacts database
• Coordinated events and corporate luncheons
• Audited and processed expense reports
• Purchase supplies for various departments
• Ran errands, including personal shopping

Executive Assistant

Executive Assistant
Bear, Stearns & Co. Inc.  -  Los Angeles, CA - October 1998 to October 1999

Responsibilities


• Produced client presentation packages (which included PowerPoint graphics)
• Researched and produced public information booklets 
• Planned large meetings and prepared conference rooms accordingly
• Coordinated extensive travel schedules
• Managed daily calendar and scheduling
• Answered and routed incoming calls
• Wrote reports and correspondence from dictation and handwritten notes
• Input daily time sheets
• Reviewed and processed expense reports

Responsibilities
Legal/Administrative Secretary - 3 Attorneys


• Liaise with physicians, regional field managers, and field sales personnel
• Drafted confidentiality agreements and patent applications
• Maintained corporate records
• Organized an intellectual property database and filing system
• Managed daily calendar and scheduling
• Planned large team meetings and prepared conference rooms accordingly
• Handled all incoming calls
• Dispensed incoming mail to correct recipients throughout office


Accomplishments
Ensured that our department ran smoothly and that the necessary documentation was issued for our sales team to discuss our medical devices with doctors and hospitals

Administrative Assistant/Legal Secretary

Find out detailed information about Michelle Carbone,  in Laguna Niguel, CA

Michelle Carbone: in Laguna Niguel, CA

Michelle Carbone