Duties and Responsibilities:
• Coordinate with clients and plan and implement all Events as per brief
• Ensure compliance on all events and coordinate with creative strategists to design all client solutions and perform required activities within the timeframe
• Administer all Events from conceptualization to implementation
• Manage all budgets for the required Events
• Select all required vendors and suppliers for Events
• Assist to hire and administer all on site staff and production crew and prepare all client presentations prior to events
• Investigate suitable venues for all Events
• Perform site visits for all approved Events
• Prepare plans for all Events and ensure compliance for all local events and ensure safety regulations are adhered to
• Design Event Proposals for all client briefings
• Prepare budgets and sponsorship activities where necessary
• Compile Event Plan for initiatives
• Assist to set up venue and finalise all event logistics
• Coordinate marketing deliverables within required Events
• Prepare Event Reports at the end of each Event
• Ensure budget reconciliation is completed post every Event
• Ensure protocol and event etiquette are adhered to

Events Manager

Duties and Responsibilities:
• Build and maintain relationships with community stakeholders and external partners including: association members, government officials, Affiliates, Cabinet ministers, the business community, and  the community at large
• Attend regular association Board and Committee meetings providing updates and advice as required.
• Develop and Implement Effective approaches and activities for increasing the awareness within Government and the community of the issues impacting DAC and develop appropriate solutions to the issues; build the requisite support for legislative, regulatory or policy changes, and advocate for such change
• Take a Lead role within the association in monitoring current and pending legislative/regulatory changes, performing relevant research
• Compile strategic event strategies and concept notes for events within The Ministers office
• Manage all relevant stakeholders and suppliers in terms of the Local organsing committee
• Ensure protocol matters are addressed and managed appropriately
• Increasing the number of strategic alliances and partnerships that exist between the association and affiliates.
• Strategic planning for all National Day events such as Youth Day, Women's Day, Heritage Day etc
• Strategic planning and execution regarding Ministers events in collaboration with other departments and the presidency
• Building relationships with DAC entities such as Market theatre etc as well as artists within the various sectors with DAC

Deputy Director

Duties and Responsibilities:
• Managing operational and administrative functions to ensure specific projects are delivered effectively
• Devise an event strategy for clients that is aligned to the marketing initiatives and overall strategy of the company
• Providing leadership, motivation and direction
• Travelling to onsite inspections and project managing events
• Responsible for project budgets
• Reporting on team work and performance
• Development of event processes, guidelines and policies
• Provide training and recruitment
• Supervision of the production process of all events
• Stakeholder relationship management i.e. suppliers, agencies, and	other partners that are part of the Event ecosystem
• Supplier management i.e. negotiation of costs and understanding their internal processes
• Develop event marketing plans in line with client strategy
• Develop marketing event plans for clients and ensure project management team are briefed and ensure clear understanding of deliverables required by client
• Develop measuring tool to ensure success of events and include guest satisfaction surveys for all events
• Implement calendar of events and budgets associated


Company: Vodacom (Pty) Ltd
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Current Position: Manager: Events & Activations


Period of Employment: March 2006 - September 2017
Duties and Responsibilities:

Manager: Events & Activations	June 2014 - Sep 2017

In June 2014, I was promoted to a Manager of Events & Activations my duties included those I performed as a Snr. Co-ordinator and over and above that the duties listed below:


• Daily management of staff members
• Performance contracting
• Handling disciplinary actions
• Reporting on team work and performance
• Complete management of events including suppliers, agencies etc.
• Provide event services to all stakeholders within the business
• Ensure brand consistency across all events and activations
• Provide event guidelines to the business
• Work closely with marketing to ensure marketing deliverables are achieved at all events
Effective management of sponsorships and ensure all opportunities are   maximized
• Ensure events drive the business objectives such as sales targets and strategy
• Effective event management from conceptualization to execution and debriefing process
• Effective budget management
• Ensure to keep abreast of industry trends
• Keep abreast of competitor trends and information
• Ensure effective risk assessments are obtained for various events
• Security Management such as JOC, SAPS, Private security, JMPD, Disaster management, traffic control etc are included when required
• Health and Safety management
• Ensure protocol plans are devised when required
• Briefing of government officials
• Briefing of creative agencies for content creation and messaging

Principle Event Specialist

• Overall effective and efficient planning and implementation of medium sized to large events.
• Events including but not limited to the following: Internal events; conferences, team builds, product launches, hospitality events, customer entertainment, customer breakfast', staff incentive trips, product activations and sponsorship events
• Handling event logistics, e.g. attendance, bookings, data base management, programme development travel arrangements/transfers, décor management, food and beverage management, social media requirements, digital management tasks are implemented
• Preparing brief documents according to specifications for suppliers and agencies
• Contact person for Vodacom sponsored events and contact person for Vodacom and external event companies
• Compiling of budgets for medium to large sized events
• Preparing brief documents for external event companies
• Providing weekly status updates to suppliers and agencies
• Preparing GSI documents
• Conducting weekly/monthly status meetings with suppliers
• Completing financial management on medium to large sized events such as:
? Obtaining quotes
? Compiling of budgets
? Negotiating/obtaining cost saving of at least 5% on budgets
? Following up on Purchase Order processes and payments
? Reconciliation of applicable event budget post event

CAREER HISTORY

Senior Co-ordinator: Events -:

• Managing external event companies to assist with the implementation and roll out of medium to large sized events
• Sourcing suitable suppliers for specific events
• Obtaining status updates from suppliers
• Managing tools, systems and processes that enable the effective implementation of events such as:
• Invitations
• RSVP's
• Communication elements
• Daily programmes
• Itineraries
• Attendance logistics
• Guest lists
• Travel arrangements and logistics
• Providing status reports/ updates to manager and project team
• Managing service level agreements with suppliers
• Executing all activities within the guideline of the approved company policy and procedures
• Adhering to Health & Safety policy and procedure
• Assisting and supporting the Event Manager, within the Events Division on high level events

Senior Co-ordinator

•	Guest list management
•	Co-ordinating events and launches for the regions
•	Briefing sessions with suppliers
•	Food and beverage management
•	Décor management
•	Hosting of customers at events
•	Planning and co-ordinating events/open days
•	Marketing collateral management
•	Budget management
•	Creating and managing relationships with vendors and suppliers
•	Managing service level agreements with suppliers
•	Supplier and vendor management
•	Liaising with stakeholders
•	Arranging payments for suppliers
•	Arranging stationery for the company
•	Compiling reports


CAREER HISTORY

Co-ordinator: Events -

• Co-ordinating VCOM Magazine (Staff publication) responsibilities include:
• Planning contents of publications
• Arranging photo shoots and interview sessions
• Reviewing and approving proofs submitted
• Preparing production schedule
• Ensuring publications are relevant, representative and demonstrate brand image, essence and values
• Ensuring top products, services and data are included in internal publications and staff interventions
• Preparing, rewrite and edit copy to improve readability
• Reading copy or proof to detect and correct errors in spelling, punctuation and grammar
• Allocating print space for story text, photos, and illustrations
• Distributing magazines timeously

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Nhlanhla Gwala:

Nhlanhla Gwala

UNISA