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CEO Executive Assistant

Administration & Clerical

Experienced Executive Assistant with people and project management skills currently living in Milwaukee, working remotely for a hospitality company out of NYC. Looking for new opportunities either remotely or in Milwaukee area.

• Provide comprehensive support to senior leadership and maintain discretion with personal and business information
• Work closely with executive team, support, schedule, attend and follow up after business meetings
• Monitor, organize, and present all incoming and outgoing emails; compose, edit, follow up, and prioritize correspondence
• Manage and maintain executive's calendar and provide extensive reminders
• Organize CEO's action items in Asana and prioritize daily open items to keep executive on task each day
• Liaise with owners, developers, designers, and many vendors while maintaining strong relationships
• Assist in the project management of new venue openings
• Act as point person on many high-level projects
• Manage Outlook contacts, including VIP lists
• Assist when needed with booking and accounting
• Coordinate all business & personal travel arrangements for executive, working closely with travel agent
• Complete all personal paper work and obtain personal documents and identification
• Assist with executive's duties as board chair of the nonprofit arts organization, Creative Time
• Manage and schedule all home staff including the payroll of nannies and housekeepers.
• Effectively communicate with CEO's family for scheduling and planning
• Collect and organize all mail including bill pay and event RSVPs
• Account Manager for personal baking accounts and Amex cards
• Order meals from family chef and coordinate delivery to home

• Managed a luxury 229 unit residential community, 3 commercial spaces along with a 105-space contract garage
• Composed, edited, and prioritized sensitive and confidential correspondence and documents
• Managed and maintained extensive calendars and resident filing system
• Managed accounts payable and receivable, processed invoices, applications, payments, and late fees
• Met with and served as client and prospect liaison
• Maintained project lists and was point person for any inquiries and concerns
• Drafted key correspondence; timely responding to emails and calls monitoring communication and follow up
• Successfully organized and hosted events within budget parameters including charity week events
• Coordinated scheduling and communication with over 50 vendors for various services
• Handled all resident concerns while maintaining positive rapports through effective communication

Property Manager Assistant

• Handled internal/external company communications via phone and email with extensive follow up
• Coordinated executive's personal and professional travel including flights, hotels, and places of interest
• Managed complex schedule demands for the entertainment company as well as personal calendar
• Conducted research of venues and created organized spreadsheets for bookings
• Personally assisted talent- shopping, errands, cared for pets and household while owner was away, etc

• Acted as project manager and onsite supervisor for his profile clients; asking interview questions for documentaries
• Built strong rapports with the freelance teams, vendors, and clients and coordinated meetings and projects for all parties
• Maintained calendar and scheduled studio time as well as coordinated logistics and needs
• Acted as brand ambassador, driving sales through client relations

Assistant Studio Manager

Find out detailed information about Nicole Gappa, CEO Executive Assistant in Glendale, WI

Nicole Gappa: CEO Executive Assistant in Glendale, WI

Nicole Gappa