Nikki Cofield: Executive Assistant, PPS in Clayton, NC

Provide direct administrative support to the Executive Director of the University Business Operations Division within the Finance and Business organization and function as the “right hand” of the Executive Director supporting his efforts. Routinely interact with the other members of the division at NC State University including staff at all levels and will communicate with the Executive Director’s colleagues and others on his behalf. Ensure timely and accurate flow of information to and from the University Business Operations Division by phone, e-mail, mail, and in person. Determine appropriate course of action on all calls and correspondence. Provide direct administrative support to include: maintaining the Executive Director’s calendar, scheduling appointments and handling conflicts; arrange travel for the Executive Director and key staff; plan and oversee all logistics for meetings hosted by the Executive Director; produce, organize, and review documents for meetings/distribution and monitor pending issues and ensure proper follow-up, establishing deadlines if needed. Working with the Executive Director, I also plan, manage, and oversee all budget matters, ensuring budgetary rules and regulations are followed. Monitor expenses and prepare budget reports for Executive Director, reviewing reports and discussing short and long-term needs of the division while keeping within the allocated budget. Ensure all payments and transactions are processed in a timely manner. Compose documents for Executive Director's signature, ensuring appropriate language and correct grammar and structure. Produce letters, memorandums, reports, flow charts, organization charts, and meeting minutes with accuracy and in proper form.