• Extensive Diary Management
• Extensive Email Management
• Extensive appointment bookings/dinners and events - Interstate and International
• Extensive Travel Booking / Interstate and International
• Monthly credit card reconciliation
• Preparing and distributing meeting and travel itineraries
• Event coronation and management
• General Admin and ad-hoc requests
• Running personal errands
• Project Management
• Creation and preparation of Powerpoint presentations
• Creation and preparation of KeyNote creative documents
• Minute taking
• Working in different time zones
• After hours availability
• Working autonomously
• PR call outs
• Liaising with celebrities
• Liaising with PR agencies and fashion designers
• Paying personal bills
• Invoices
• HR duties / Candidate interviews / Writing of contracts.
• Overall ensuring the Directors day runs smoothly, effectively and efficiently
• Extensive, intricate diary management and meeting coordination
• Extensive Personal assistant support for Director and family
• Management of Executive Directors time and priorities
• Travel coordination - flights, accommodation, itineraries, local and international for Director and the family
• Attending all appointments when required with Directors
• Attending all private and confidential meetings with and on behalf of Director
• Management of housekeep, gardener and all house related maintenance
• Maintaining family home while Director is travelling
• Creation & collation of corporate communications and correspondence
• First point of contact for Director (full gatekeeper responsibilities)
• Responding and correspondence of behalf of Directors
• Completing ad-hoc duties as required
• Preparing Powerpoint presentations
• Maintain the highest level of confidentiality
• Implementation of new policies, procedures and systems
• Expense reconciliation
• Research and liaising on behalf of director with internal/ external parties
• Management of Office Manager
• Provide assistance to all levels of staff when required
• Screening calls
• Event planning and management
• Attending corporate events when required
• Distribution of company communications
• Authority on all personal and business accounts
• Point of contact for all External parties pertaining to office maintenance and management

Executive Assistant to Creative Director

• Extensive, intricate diary and meeting coordination
• Email management
• Board Support
• Management of CEO's time and priorities
• Travel bookings and coordination for CEO and Executive Team- flights, accommodation, itineraries, local and international
• Creation & collation of corporate communications and correspondence
• First point of contact on behalf of CEO
• Supporting greater Executive team
• Correspondence of behalf of CEO
• Completing ad-hoc duties as required
• Preparing Powerpoint presentations
• Proof reading of confidential documents
• Implementation of new policies, procedures and systems
• Expense reconciliation
• Management of projects - Research and liaising on behalf of director with internal/
• external parties
• Management of 3 receptionists based in Sydney and Melbourne
• Event planning and management
• Extensive project management
• Attending corporate events when required
• Distribution of company communications
• Ability to maintain poise under pressure
• Office Management
• Collaborating with HR on a daily basis
• Project management of office renovation
• Organization of company events, dinners, seminars, workshops, conferences, team building activities and Christmas party.

Executive Assistant to CEO  (Redundancy)

(12 month contract)

• Extensive diary management
• Ensuring daily requirements are met
• Extensive domestic and International travel arrangements and itineraries
• Supporting senior Executives across the company when required
• Ensuring an understanding of the Executive Chairman, CEO and CFO's daily requirements
• Ability to adapt to different personalities and work efficiently for each
• Completing ad-hoc duties as required
• Preparing and creation of Powerpoint presentations
• Maintain the highest level of confidentiality
• Expense reconciliation
• Management of projects - Research and liaising on behalf of CEO with internal Executives
• Management of Receptionist's and Building Coordinator
• Provide support to General Managers when required
• Provide assistance to the greater business as advised by CEO
• Running personal errands as requested
• Liaising with external Senior Executives
• Screening calls and emails
• Event planning and management
• Attending corporate events when required
• Communication with retail stores Australia wide
• Distribution of companywide communications
• Distribution of emails on behalf of CEO
• Organisation of internal and external meetings
• Minute taking
• Screening calls
• Event planning and execution

Executive Assistant to Executive Chairman, CEO & CFO

(Maternity leave contract)

• Extensive diary management
• Ensuring CEO's daily requirements are met at a timely manner
• Extensive domestic and International travel arrangements
• Supporting senior Executives across the company
• Completing ad-hoc duties as requested
• Personal errands on behalf of CEO
• Ensure CEO time is managed accordingly and appropriately
• Screening calls
• Screening emails
• Event planning and management
• Communication with retail stores Australia wide
• Communication with State and Area managers daily
• Company communications
• Organising meetings
• Minute taking
• Sales reporting
• Daily analysis of store sales
• Interviews and Recruitment
• HR duties
• Filing
• Ensuring all deadlines are met
• High level of confidentiality
• Implementation new policies, procedures and systems
• Up keep of store and staff schedules
• Reconciliation of credit card statements
• Project work - Research and liaising on behalf of director
• Management of receptionist and reception
• Approval of consumable orders company wide
• Planning and management of sample sales
• Reception cover
• Liaising with all teams across the business and provide support to staff
• Creating good working relationships

Executive Assistant to CEO

• Leading the strategic planning process
• Enhance current customer portfolio
• Communicate with customers
• Involvement in the development of the company's long term planning that identifies new businesses
• Working closely with distribution partners and Marketing Research industry professionals to obtain relevant information
• Development and implementation of the brand by improving brand awareness
• Monitoring and analyzing business performance and goals
• Implementing marketing plans
• Coordinating the development of communication materials such as catalogues, websites, brochures, packaging and in-store displays.
• Traveling locally and internationally to ensure an understanding of the brand and its
• direction
• Delivering internal and external presentations regarding new product introductions,
• marketing materials, business objective and communication strategy.
• Establishing performance specifications, cost and price parameters, market applications and sales estimates.
• Coordinating regular meetings and preparing regular reports outlining the brands'
• performance
• Managing the status of projects, product testing and the evaluation of external agencies
• Planning and forecasting marketing and sales projections
• Seasonal pricing of the range to keep in line with local market
• Keeping on point with local and international fashion trends
• Maintaining all social media outlets (Facebook, twitter, Instagram)
• Producing all seasonal photo shoots
• Producing and attending all trade fairs
• Provide product development suggestions for brand designer
• Product development
• Product sourcing and buying
• Ensure brand integrity is kept in all decisions made for the brand
• Writing all business contracts on behalf of the brand
• Booking local and international travel
• Dispatch of customer orders
• Daily communication with international Directors about the brand
• Regular analysis reports of the Australian market to overseas Directors
• Liaising with publicist
• Competitor analysis
• Consumer analysis
• Creative control for all advertising and promotion
• Launch all aspects of the brand and label
• Writing of Business plans, supplier contracts and Business proposals
• Season costing
• Analysis of each current season to set correct pricing
• Buying in advance prior to season in Australia
• Keeping in line with budgets allocated
• Distributor and customer support
• On road research
• Cold calling of all retailers and distributor

Australian Fashion Brand Manager

• Supporting Group Manufacturing Manager
• Diary Management
• Booking travel Arrangements
• Organising Functions/catering
• E-mail correspondence internally/externally
• Power Point presentations
• Supporting Human Resource Manager
• Up keep Occupational Health & Safety standards knowledge
• Writing of internal memos, policies, procedures and company standards
• Reception duties when required
• Liaison with external suppliers
• Weekly financial reporting
• Processing of monthly credit card statements
• General administration support to departments when required
• Meet and greet visitors
• Organisation of tours, client visits
• Approval of invoices
• Minute taking
• Daily upkeep of employee database
• Distribution of mail
• Collating orders for accounts

Personal Assistant to GM

• Managing Office
• Meeting and greeting clients
• Answering switchboard
• Minute taking
• Sorting of mail
• Diary management
• Filing
• Data Entry
• Stationary ordering
• Liaising daily with stores
• Daily financial analysis
• Daily financial reporting
• Co-ordinating travel arrangements
• PowerPoint presentations
• Organisation of events and functions
• Assisting PR department
• Dispatch of Editorials
• Assisting financial department
• Customer service
• Customer Enquiries
• Liaising with wholesale customers
• Support to Managing Director
• Daily support for Hong Kong and Switzerland offices
• Maintaining OH and S standards within stores
• Supporting retail staff
• Continual research and updating current HR policies
• Daily communication with Bally store managers and store staff
• Recruitment

Executive Assistant to GM and Marketing Manager

• Diary management
• Screening calls
• Travel arrangements
• General ad-hoc duties when required
• Production Planning
• Customer Service
• Product Development
• Communicating with makers
• Maintaining delivery dates
• Updating schedules
• Ordering accessories
• Ordering Bulk fabrics
• Correspondence with interstate makers
• Order allocation
• Follow-up production deliveries daily
• Price Analysis of products
• Weekly maker and supplier visits
• Data entry
• Creating delivery schedules
• Creating costings
• Forecasting
• Maintaining budgets
• Sourcing Fabrics
• Approval of invoices
• Dealing with off shore Factories

Fabric buying/ Production Assistant

• Liaising with Marcs/Morrissey designers
• Liaising with Buyers
• Corresponding with agents and suppliers from Australia, Europe, Hong Kong and New Zealand
• Data entry
• Reporting on budgets
• Maintaining expense spread sheets
• Monthly goods receiving
• Creating fabric costing's
• Maintaining sampling budgets
• Ordering bulk fabrics
• Quarterly stock analysis
• Assisting design team during fashion week
• Staff Training of internal systems
• Updating delivery schedules
• Fabric Sourcing
• Fabric Testing
• Creating Story Boards

Assistant Fabric Buyer

• Receptionist duties
• Dealing with couriers
• Organisation of appointments
• Ordering stationary supplies
• Daily invoicing
• Dispatch deliveries
• Manage customer inquiries
• Manage customer returns
• Book keeping and general ledgers
• Data entry
• Stock control
• Merchandising
• Ordering accessories
• Sample cutting
• Quality control
• Range allocations
• Dealing with stylists
• Liaising with buying departments (eg General Pants).

Personal Assistant to Director

Find out detailed information about Oriana Arienzale,  in Coogee, NSW

Oriana Arienzale: in Coogee, NSW

Oriana Arienzale