Experienced and resourceful administrative specialist/timekeeper specializing in audit details and document reconciliation primarily in a refinery environment. Skill set includes working with Track, Maximo, CCM, CMIC, Microsoft Office, 10 Key, Data Entry and contracts.

Allocate employees time for various contractors using the Track System. Allocate hours and time for various equipment and materials using the Track System. Submit overrides and process exceptions using the Track System. Make employees/ contractor badges for entry to the site. Provide daily reports to supervising personnel for headcount. Reconcile contractor accounts for monthly billing.

Track Administrator

March 2018 - April 2018
Timekeeper

Managed time entry for two shifts during a major turnaround Diligently entered time as a timekeeper during a major turnaround.
Successfully reviewed all incoming timesheets to ensure accuracy and consistency.
Reviewed CCM (Contractor Cost Management) to ensure central timekeeping correctly inputted all time entry submitted.

Input hours into the payroll system for payment (CMIC/SAP)

Reviewed CCM (Contractor Cost Management)

January 2018-February 2018
Timekeeper
Managed time entry for two shifts during a major turnaround
Worked with Project Manager daily to ensure that all work-orders and purchase order numbers were correct, valid and open for billing.
Liaison between field office and corporate for all payroll related activities.
Created a new timesheet format that streamlined the timekeeping process and ensure accurate payroll. Initial point of contact for resolutions regarding time errors, gate log issues and all payroll activity.

Liaison between field office and corporate

Efficiently managed the daily timekeeping requirements of the largest vendors and several smaller vendors during a turnaround event and daily routine work.
Responsible for ensuring all time and exceptions were accurately and promptly entered Maximo and Track for assigned vendors.
Worked with vendor representatives on one-off issues to ensure the uninterrupted flow of work. Verified audit documents against vendor time-sheets to resolve any discrepancies and ensure proper payment.
Follow up on open issues regarding missing documentation or incorrect timesheets to ensure proper payment.
Completed daily exceptions and overrides for 4 to 5 time-sheeted vendors working at the Chevron El Segundo Refinery within the time frame allotted.
Served as a contact to central timekeeping in relation to audit questions and Track discrepancies on audit reports.
Respond to vendor inquiries regarding Track errors and questions.

Timekeeper-Auditor

Scheduling 17,000+ users and 45 sites across the US using the scheduling tool

Train and manage new employees at several sites at the same time Create and maintain daily workflow
Assigned to manage and coordinate the requirements gathering, design, implementation, and deliverables related to replacement of legacy desktop/laptop units and updating warranty units with Windows7 software. Single point of contact for scheduling migrations of over 16,000 devices providing remote off-site management of process and procedures
Coordinated resource activities to plan, organize and determine availability for achievable project schedule.

Project Site Co-Coordinator

Contact cast members to schedule computer refresh Create and maintain daily workflow
Create and send invites for scheduled appointments
Maintain constant communication with technicians in the field Oder equipment needed for computer refreshes
Input appointments via email and scheduler
Answer phone calls from cast members and resolve issues

Anaheim Scheduling Co-Ordinator

Answer phone calls from customers and salespeople
Resolve "cash advance" and tax certificate issues with customers Liaison between customers and salespeople
Input orders received via fax/email (25 daily) using Oracle
Utilize "clean order" process with Purchase Orders (price, net terms, fob terms) Train and monitor other Order Administrators
Expedite "rush" orders using communication tool with planners Stay current with product knowledge and specials for order input Stay current with Oracle program and updates and changes Process credit card orders (using E-Z Zone).

Order Administrator/Data Entry

Find out detailed information about PARELEE SARTOR-JENKINS,  in Torrance, CA

PARELEE SARTOR-JENKINS: in Torrance, CA

PARELEE SARTOR-JENKINS