Regina Villano: Office Manager, Marketing & Sales Coordinator in encinitas, CA

Works with Sales Teams on Lead and Deal Support activities, as needed by Sales Team. Trade show manager for the marketing team, handling all aspects of trade shows attended by the sales and marketing team Assists Sales Team by updating and managing sales opportunity log. Support Marketing department with tracking and organizing trade shows. Cross checks all purchase orders before fulfillment Handles all front desk responsibilities Energetically welcomes all guests Answers and screens reception calls Maintains cleanliness and organization of storage room, supply cabinets and break room areas Orders all office supplies and food for kitchen Helps get all new employees integrated into data entry systems Gets all new employees set up with a desk and works with IT to get phone and computer set up Responsible for ordering catering for lunch meetings and company events Plans all company events and negotiates venue contracts Handles all in office vendor contracts with third party companies for office supplies and services Ships all packages domestic and international as well as hands out company mail to the office Books all company travel domestic and international Inputs purchase orders into Expandable, closes out PO’s once received Responsible for creating sales orders for demo request, input demo returns into Expandable Reviews Non-Disclosure Agreements for changes and gives approval for execution to executives Maintains all filing for confidential documents Processes patents for filing In charge of office décor, manages the patent wall Salesforce data entry Maintains office seating chart and directory Keeps in-depth excel charts for tracking of distribution agreements and NDAs Handles all general administrative duties for the executive team Assists HR manager with office projects

I have been teaching Vinyasa flow style yoga for 2 years at locale gyms and studios in the north county San Diego area.

Supports four Vice Presidents in the acquisition department and teams Coordinate meetings and appointments, including calendar management for executives and board leadership Handles day to day printing, shipping and mailing for executives and team members Monitor and oversee submissions of various reports (monthly, quarterly, and annual) Assist in the preparation and review of documents such as contracts, agreements and presentations Reviews and maintains records, files and information of network drives Planning, arranging and organizing corporate meetings and events Managed vendor selection, hotel negotiation, on-site management and program implementation Procure office supplies for team as needed Formats presentations for printing and binding Prints documents for execution, notarizes and ships to respected persons Responsible for booking all aspects of domestic and international travel Responsible for monthly expense reports for each executive and their team members Handles all acquisition property registration input for the Salesforce database Proofs, executes, and submits confidentiality agreements to broker for each property Downloads all due diligence materials to the network drive Data input of executed confidentiality agreements into NDA company tracker Responsible for Salesforces updates Creates weekly pipeline report of all acquisitions Plans executive and investor conferences for the acquisition department including venue negotiation, contracting and managing all logistical meeting details Member of company charity board – actively promotes and implements company charities and fundraisers

Handled all front desk responsibilities Energetically welcomed all guests Answered and screened reception calls Maintained cleanliness and organization of storage room, supply cabinets and break room areas Registered guests with security Setup guest Wi-Fi accounts Submitted and managed maintenance requests Managed conference room scheduling Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports Establishes and maintains record keeping and filing systems Placed food order for conferences and meetings Supported all executive assistants with extra administrative work Handled mailing of monthly reports for the research team Formatted, printed, bound and shipped presentation decks for the Investor Services team in NYC Submitted and managed maintenance requests Managed conference room scheduling Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports Establishes and maintains record keeping and filing systems Placed food order for conferences and meetings Supported all executive assistants with extra administrative work Handled mailing of monthly reports for the research team Formatted, printed, bound and shipped presentation decks for the Investor Services team in NYC

Handled all aspects of event and wedding from contracting to execution Correspondence with clientele and works closely with them to create their vision Worked with food and beverage manager to create new event menus Onsite day of event overseeing all aspect of the event or wedding till execution Facilitated weekly marketing meetings to apply new techniques and generate new revenue streams Created monthly sales, revenue and budget reports Created annual sales projections for corporate Established relations with local vendors Handled all site tours for events and weddings Implemented new marketing strategies Traveled to wedding and event trade shows