Sophie Basalone: Executive Assistant
Sophie Basalone
Executive Assistant
United States
Skills
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Interests
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Industries
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Work experience
Creative Artists Agency
Executive Assistant | 10/2021 - Current
Assisting the Chief Innovation Officer & senior board member by managing and disseminating confidential
information, coordinating and prepping materials for the agency board and senior leadership team meetings,
maintaining a complex travel schedule across time zones, and managing personal and departmental expenses
? Researching innovative business practices and strategic directions for the company, including revamping the CAA Alumni Network
? Served as assistant operations coordinator for Amplify 2023, a convening of 150 of the leading artists,
thought leaders, and changemakers of color, managing the event database, invites and registrations, rooming
list and supply list, and expenses; and coordinating an on-site team of 15 volunteers
? Served as assistant operations coordinator for CAA Management Offsite 2023, managing the registration list,
hotel rooming list, operations schedule, on-site office, meals, and expenses
? Assisted the Chief Technology Officer and Tech Chief of Staff by receiving calls, scheduling, coordinating
legal contracts, and managing expenses; assisted product managers with over thirty applications used by
agents to manage clientele, opportunities, and business deals
Young Hollywood Party (CAA)
Co-head | 06/2022 - 09/2022
? Planned and managed four ticket tiers and pricing; created and ran the Eventbrite page and the VIP guest list
? Coordinated with vendors and donors to ensure product delivery, as well as complimentary services for their
donations
? Night-of duties included managing lines, check-ins, table service, and entrance into the event for nearly 1000
attendees, worked with on-site security to manage crowds
Fisher Fine Arts Library
Library Assistant | 08/2019 - 07/2020
? Developed and lead class sessions on research skills, citation management, and image copyright to undergraduates, graduates, and staff
? Created a collection development plan to increase library resources on early African American painters,
contemporary Black artists, and local contemporary LGBTQ+ artists
The Philadelphia Museum of Art
Oral History Assistant | 10/2019 - 03/2020
Formatted and ingested digital oral history interviews for public research, and developed new documentation
and workflows for the PMA Oral History Project
? Wrote blog posts on WordPress about oral history interviews
? Conducted research and interviewed external colleagues to write and implement a legal privacy policy for interviewees in accordance with national oral history ethics
Historical Society of Pennsylvania
Archive Assistant | 01/2019 - 05/2019
Inventoried and made informed, just decisions on the categorization and description of ethnicities and races
found in a comic book collection spanning over 500 hundred individual issues