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Project and Administrative Assistant

Administration & Clerical

- Highly accomplished and polished administrative professional offering 15+ years of executive, project management, marketing and advertising experience reporting to C-Level executives.

- Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper for all executive level needs; prepare well-researched and accurate documents, manage internal and external business issues, and efficiently handle multiple daily office tasks.

- Dependable, productive, energetic and highly motivated, able to effectively align skills and talents to achieve company goals and objectives. Outgoing, responsible and adaptable, able to quickly add value, and succeed in demanding environments.

- Possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Superior attention to detail; extremely organized, calm under pressure, proactive and able to work independently or collaboratively as part of an effective team.

- Proficient user of MS Office Suite (Word, Excel, PowerPoint, Outlook), Quickbooks, Oracle and Adobe Creative Suite. 
- Type 65 WPM.

•	As lead Project Manager, I successfully planned and executed all elements of Annual Business Conference & Expo in October 2014, with over 600 in attendance, including 100 exhibitors.
•	Serve as a confidential assistant to the Executive Director, direct liaison between top 
executive and members of the Board of Directors, management staff, employees, other 
government and community agencies and the general public. 
•	Coordinate with internal staff regarding special and periodic reports. Review, proofread, edit and submit staff reports to Executive for Board of Directors and committee meetings
•	Oversee expenditures and budget for business expo, special projects, office supplies and employee recognition items.  
•	Coordinate and execute all on and offsite events for the division and set up meetings arrange travel and reservations for executive
•	Develop and maintain division policies and procedures 
•	Conduct a variety of special assignments involving analysis, research, data compilation, and  
report preparation

•	Create project file for each job to submit to Project Manager
•	Manage and maintain all project files
•	Inventory and issue purchase orders for materials 
•	Track and request necessary insurance, lien waivers, prelim and releases
•	Prepare and process payroll for 20 employees
•	Accounts payable
•	Accounts receivable, including subcontractors invoice review for accuracy against budget and  
        deliverables.

Project Coordinator and Administraton

•	Create project file for each job to submit to Project Manager
•	Coordination with tenants, engineer staff or outside contractor
•	Maintain incoming tenant requests 
•	Coordinate, schedule, and bill back all tenant charge backs or capital invoices
•	Prepare RFP for suite build outs
•	Create bid matrix for review and comparison
•	Coordinate all ongoing events, including audio visual support, set-up and breakdown
•	Draft and route leases for new and renewal leases
•	Coordinate move-in and move-out tenants 
•	Attend construction meetings and take notes 
•	Coordinate the final punch walk for contractors
•	Manage and maintain all warranty books, logs and requests
•	Update and maintain all fire life safety data for proper submissions
•	Input and track all energy usage for all properties to maintain the Energy Star rating

Tenant Services Coordinator

•	Direct administrative support to Owner including calendar management, travel arrangements, draft and manage correspondence, agendas and special projects
•	Maintain confidential documents
•	Create project file for each job to submit to Project Manager
•	Manage and maintain all project files
•	Inventory and issue purchase orders for materials 
•	Track and request necessary insurance, lien waivers, prelim and releases
•	Prepare and process payroll for 20 employees
•	Accounts payables and Accounts receivables, including subcontractors invoice review for accuracy against budget and deliverables.

Office Manager and Executive Assistant

•	Record & distribute of meeting minutes for confidential staff, budget and CFD meetings
•	Creating annual monitoring reports for projects
•	Coordinate and maintain project schedules and process invoices
•	Coordination of meetings and conference calls with merchant builders and contractors

Executive Assistant

Marketing and Executive Administration

Find out detailed information about Stacy Greer, Project and Administrative Assistant in Newport Beach, CA

Stacy Greer: Project and Administrative Assistant in Newport Beach, CA

Stacy Greer

University of Phoenix

University of Phoenix