Stacy Greer: Project and Administrative Assistant in Newport Beach, CA

• As lead Project Manager, I successfully planned and executed all elements of Annual Business Conference & Expo in October 2014, with over 600 in attendance, including 100 exhibitors. • Serve as a confidential assistant to the Executive Director, direct liaison between top executive and members of the Board of Directors, management staff, employees, other government and community agencies and the general public. • Coordinate with internal staff regarding special and periodic reports. Review, proofread, edit and submit staff reports to Executive for Board of Directors and committee meetings • Oversee expenditures and budget for business expo, special projects, office supplies and employee recognition items. • Coordinate and execute all on and offsite events for the division and set up meetings arrange travel and reservations for executive • Develop and maintain division policies and procedures • Conduct a variety of special assignments involving analysis, research, data compilation, and report preparation

• Create project file for each job to submit to Project Manager • Manage and maintain all project files • Inventory and issue purchase orders for materials • Track and request necessary insurance, lien waivers, prelim and releases • Prepare and process payroll for 20 employees • Accounts payable • Accounts receivable, including subcontractors invoice review for accuracy against budget and deliverables.

• Create project file for each job to submit to Project Manager • Coordination with tenants, engineer staff or outside contractor • Maintain incoming tenant requests • Coordinate, schedule, and bill back all tenant charge backs or capital invoices • Prepare RFP for suite build outs • Create bid matrix for review and comparison • Coordinate all ongoing events, including audio visual support, set-up and breakdown • Draft and route leases for new and renewal leases • Coordinate move-in and move-out tenants • Attend construction meetings and take notes • Coordinate the final punch walk for contractors • Manage and maintain all warranty books, logs and requests • Update and maintain all fire life safety data for proper submissions • Input and track all energy usage for all properties to maintain the Energy Star rating

• Direct administrative support to Owner including calendar management, travel arrangements, draft and manage correspondence, agendas and special projects • Maintain confidential documents • Create project file for each job to submit to Project Manager • Manage and maintain all project files • Inventory and issue purchase orders for materials • Track and request necessary insurance, lien waivers, prelim and releases • Prepare and process payroll for 20 employees • Accounts payables and Accounts receivables, including subcontractors invoice review for accuracy against budget and deliverables.

• Record & distribute of meeting minutes for confidential staff, budget and CFD meetings • Creating annual monitoring reports for projects • Coordinate and maintain project schedules and process invoices • Coordination of meetings and conference calls with merchant builders and contractors