Tanyn Boulay: Office Manager in Irvine, CA

- Manage financial departments with responsibility for Budgets, Forecasting, Payroll, Accounts Payable and Receivable - Monitor and record company expenses - Receive, record, and deposit cash and checks as well as reconcile records of bank transactions - Receive approval of all accounts payable invoices and supply payments to vendors on a weekly basis - Reconcile all bank and credit card accounts - Research and resolve collections and billing disputes - Process payroll, electronic deposits and employee pay adjustments - Issue paychecks to contractors on a bi-weekly basis - Prepare new hire packages to be sent out to on-boarding contractors

- Conduct all new hire background checks in accordance with FCRA and provide clearance to proceed with on boarding - Assist the Legal Department in tracking all pre-adverse and post-adverse action letters - Schedule conferences, employee travel and vendor interviews for the Loss Prevention Department - Create purchase orders and ensure all vendors respond to service requests in a timely and efficient manner - Keep accurate inventory on all LP supplies including store Sensormatic machines, CCTV, key logs, and building access and provide quick resolutions to inoperative equipment - Prepare all monthly Loss Prevention communications to distribute to all store locations and field employees - Ensure teamwork of LP operations by utilizing tools, ensuring coverage and provide support to each other - Update all documents related to the company’s Business Continuity Plan , Emergency Response Team and Safety Committee on a biannual basis

- Multi-state experience with 6,000 - 10,000 employees using ADP EV4 database. - Audit, reconcile and prepare tax for localities for multiple states. - Managed ADP Net Secure, resetting passwords and trouble shooting issues with field employees. - Excellent in Excel, PowerPoint and Word - Run queries and reports for auditing purposes to reconcile bi-weekly payroll. - Handle payroll processing for field employees and process wage garnishments due to child support, tax, or other legal obligations - Responsible for a high volume of customer service related issues - Work with ADP eTime Time and Attendance system; resolve missed punches or other discrepancies

- Manage gas, water, trash and sewer utility bills for 19 residential properties to ensure timely receipt of revenue - Complete Daily Status Reports that reflect the updated collection standings by collecting necessary data to establish facts, draw valid conclusions, and make appropriate recommendations - Perform collections on all delinquent accounts at all of the properties using own judgment to plan and select appropriate course of action - Compile Delinquency Summary and Aging Summary reports for the Collections Department and Controller by analyzing and interpreting data - Supervise customer service calls and respond to customer inquiries in a timely, friendly manner regarding their accounts, utility billing, payments, and collections

- Under general supervision, performed accounting work including preparing financial statements, posting payments, and verifying records - Reconciled monthly bank accounts and assisted in the preparation of financial reports - Prepared monthly financial packages, monthly closing and monthly journal entries - Audited weekly reports for accuracy and timeliness - Produced Lost Dollar Report, balance sheet, rent collection and other financial reports for assigned properties - Accomplished all additional accounting and finance work as appropriately assigned or requested