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Executive Assistant to VP of Global Creative and VP

Administration & Clerical

of Consumer Engagement and three Executive Directors. (Temp)
• Prepared financial statements, reports, memos, invoice letters.
• Arrange personal appointments, assist with personal errands
• Assisted with editing and creating decks for large round table meetings via PowerPoint.
• Direct liaison between VP's, our Brand president and co-founder.
• Book extensive over-seas travel as well as domestic travels (Flight, hotel, car service).
• Manage four extremely busy calendars for VP Global Creative, VP Consumer Engagement, ED Editorial, and ED Visual Merchandise and Packaging.
• Designated note taker for internal meetings for Creative department.
• Planned team bonding trips, birthday and other monumental celebrations for employees in Creative department (baby showers, engagement parties, going away party).

(Temp for maternity leave).
• Managed CEO and VP of Finance calendars.
• Booked personal and business travel.
• Arranged personal appointments.
• Data Analyst

Executive Assistant to CEO

• Supported the VP of Production, Product Development and Sourcing, SVP of Design and Creative Director. Managed heavy phone calls and three calendars.
• Planned extensive travel itineraries for domestic and international trips.
• Provided support to the HR team for event planning and execution (Christmas parties, birthday parties).
• The liaison between the Directors and Senior Leadership Team.
• On occasion assisted the CEO with simple office duties, calendar management and travel.
• Transcribe voice memos to emails.
• Member of the Safety Committee to ensure safety in the workplace and to offer suggestions on positive changes to decrease likelihood of workplace accidents.
• Assisted in personal matters with executives as well.
• Prepared office space and helped Senior Leadership Team with preparation for Global Sales Meetings and other monumental quarterly meetings.

Executive Assistant

• Assistant to Chanel Ready-to-Wear personal shoppers.
• Assisted with all Chanel transactions and documentation.
• Managed associates client books and follow up on orders placed at other stores.
• Handled VIP clientele and personal information. Checked in and out all memos for clients and stylists.

Chanel RTW Assistant

• Assistant to the VP/ General Manager, GM of Operations, GM of Merchandise, Marketing and Human Resources Director.
• Managed all executive's calendars and consistent daily phone calls. Created presentations via PowerPoint and Excel. Processed all expense reports and coordinate all travel plans for executive team.
• Managed office and store maintenance. Liaised between clients and employees and executive office.
• Assisted Marketing Manager with all in store events, planning and promotion.
• Assisted stylist with pulls for editorial, special events and client viewing purposes.
• Assisted Human Resources Director with new hire paperwork and filing.
• Went in through HIRE application, an HR program to find candidates and set interviews.
• Ran all reports needed for yearly reviews of associates and Department Managers.
• Coordinated all meetings on and offsite as well as conference calls.
• Handled all client issues regarding returns, purchases and repairs.
• Maintained all store documents and employee files. Processed all invoices.
• Assisted in day-to-day managerial duties such as handling client complaints, assuring coverage on the sales floor and keeping daily updated calendar of sales vs. LY sales for DM and GM and my own personal use.

of company.
• Managed all interns. Handled executive's emails, phone calls, and managed his calendars.
• Pitched songs to major music labels and TV networks for placements. Frequent updates to music profiles.

• Sit in on all A-list client meetings and studio sessions.
• Assisted with the running and event planning for The Senate's Pre-Grammy party.
• Assisted with personal life. Ran errands for studio and studio supplies.

Executive/Personal Assistant to President/CEO

Internship

Meritocracy; Sophia Banks Coloma; Aritzia.com
Assist on fashion shows.
• On-set PA, assisted on photo shoots.
• Studio pulls, pick-ups, and returns. Organized office space. Organized wardrobe closets.
• Performed administrative duties including: answering of telephones, scheduling of appointments, managing databases, filing, and other general administrative duties as needed.
• Arranged travel and prepared expense reports.
• Established good working relationships with PR Firms, brands and designers.
• Maintained budget files.
• Researched potential crew members, availabilities and locations.
• Opened and closed messenger and FedEx accounts for shows in production.
• MS Word, Excel, Photoshop experience.

Stylist/Assistant

Find out detailed information about Whitley Robinson, Executive Assistant to VP of Global Creative and VP in Inglewood, CA

Whitley Robinson: Executive Assistant to VP of Global Creative and VP in Inglewood, CA

Whitley Robinson