Aileen Gardner: Executive Administrator and Volunteer Coordinator (REMOTE + CONTRACT) in Tempe, AZ

-Manage volunteer database and all volunteer communications -Screen and confirm new medical volunteers for missions -Arrange and assist with volunteer travel logistics -Distribute post-mission surveys & assist volunteer-run fundraising campaigns -Provide executive support to the Executive Director and other board members -Coordinate organization and maintenance of MedGlobal records and documents -Develop, maintain and manage all website content -Create all company promotional material -Provide monthly financial reports to the accountant -Onboard new employees, board & committee members to internal systems -Schedule all meetings, arrange agenda & pre-meeting materials & take minutes. Arrange logistics for on-location meetings. -Draft company policies for board review (communications, accounting) -Collect and organize data for grant reports -Plan and coordinate the annual Board retreat -Implement all remote-team systems (ex. Slack, G-Suite emails and document storage, Mailchimp, PayPal)

•Create, track and manage sponsor contracts/invoices for 10+ local/national/international events annually (including Green Sports Alliance Summit) •Collaborate with President and Partnership Specialist in partner acquisition efforts to maximize revenue for social cause and non-profit clients •Maintain communications and relationships with 10-50 sponsor organizations(per event) throughout the event cycle: ensure contract signature and payment, coordinate with internal teams to fulfill marketing benefits, and manage follow through on other contracted benefits •Proactively manage president’s schedule and company shared calendar to maximize time to the greatest value •Determine relevant sponsor targets for events; determine decision-makers to meet with for each company & points of interest for discussion •Provide on-site event support

• Responsible for account reconciliations in QuickBooks, data entry, & maintenance of digital office systems • Coordinated travel arrangements and logistics and needed Summit Plastic Surgery is a private medical practice located in New Jersey specializing in reconstructive surgery for breast cancer patients.

• Supervised front desk staff of 5-7 individuals for a high volume cycling studio; ensured customers received consistent high quality service from staff and instructors; executed smooth check-in procedures; acted quickly/effectively to solve unexpected scheduling issues and client concerns • Kept detailed records of customer info, preferences and feedback in client database • Maintained organized and efficient studio operations; submitted tickets and requests in Zendesk as needed • Spearheaded reorganization of studio retail practices, increasing efficiency of retail operations and cutting time from annual inventory counts • Increased customer base by 25% in Q1 of 2014 through local networking, targeted marketing and coordinating community events

•Processed monthly accounting reports, invoices for 30+ vendors, and large database inventory adjustments to maintain and improve on the operations of WHC locations •Managed bi-weekly payroll for 30+ staff using DataPath payroll services •Responsible for reconciliations of several company accounts using QuickBooks

-Provided logistical and administrative support to the Sales and Trade teams, HR Manager, Accountant, Compliance Officer, and Operations Director -Responsible for monthly and quarterly accounting reports in Excel and account reconciliations in QuickBooks -Designed a more efficient and structured expense reimbursement system -Created and maintained a contact list of industry professionals for Sales and Trade teams -Screened and trained applicants for new intern cycle