Alexandra Hepfinger: Executive Assistant to CEO, COO & President, President of the Americas and President of APAC in Costa Mesa, CA

• Effectively manage and coordinate multiple executives’ calendars • Arrange travel and schedule local, international and off-site meetings for executives and their team • Confer with board members, organization officials, and staff members to discuss issues, coordinate activities, and resolve problems • Compile data, create dashboards and prepare presentations via Microsoft PowerPoint for executives • Manage and execute quarterly Board of Director dinners and meetings • Trusted with highly sensitive and confidential information and records, such as building and compiling board books prior to the Board of Director meetings • Manage and coordinate for the core, monthly executive meetings, such as the Executive Leadership Team meeting, Partners meeting and Commercial Alignment Team meetings • Plan and fully execute quarterly Executive Management Retreats; responsible for attendees travel, room block, transportation, catering, team building activities, meeting content and materials • Project lead for company sponsorships such as TEDxOrangeCoast • Participate in monthly development sessions and maintain relationship with Ophthalmic Women Leader (OWL) • Co-lead and organize the company’s internal “Lean In” group; empower women in the corporate world • Coordinate and attend domestic and international industry conferences and events; responsible for maintaining industry sponsorships and work the trade show floor • Coordinate formal company cocktail events; design and send invitations, order catering, manage setup and takedown • Complete and submit multiple weekly and monthly expense reports • Manage meeting agenda and ensure equipment and presentations are in place and ready for meeting; Anticipate needs of team prior to meetings and able to handle challenges and requests • Attend meetings to record, compile, transcribe, and distribute minutes of meeting • Maintain and update department information for easy access by executives and team members • Coordinate the development and implementation administrative control processes • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material • Act as a project manager on assigned projects and works with peers on company-wide projects as needed • Manage leasing of facility space, oversee construction and renovation projects, participate in architectural and engineering planning and design, including space and build-out

Manage main office line to answer, screen and transfer calls, provide information about the company and take messages • Greet persons entering establishment, determine nature and purpose of visit, and escort them to specific destinations • Perform general office duties, such as order office and kitchen supplies, flower arrangements, and maintain lobby and reception area • Communicate directly and maintain relationships with investing board certified physicians during their funding process • Prepare investment documents, create investment packets and personalized welcome packages to send to physician investors once funding was received • Manage inventory and ordering of company merchandise, such as cuff links, lapel pins, pocket squares, ties, silk scarves, embroidered polo shirts, stuffed lions, scratch pads, notebooks, stationary and business cards • Coordinate hotel room blocks and badge purchasing for employees attending conferences • Prepare invoices, reports, letters, financial statements and other documents, using Microsoft Word, Excel and PowerPoint • Manage payment and record invoices for services • Collect, sort, distribute, and prepare mail and arrange for courier deliveries