Danielle Sullivan: Executive/Personal Assistant to CEO, President, and Executive Team in Torrance, CA

• Completes a broad variety of administrative tasks for the CEO, President and Executive team including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings. • Plans, coordinates and ensures schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Director’s time and office. • Communicates directly, and on behalf of the CEO, with clients/customers, vendors, staff, executive-level clientele, and others. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping them updated. • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact. • Coordinates travel arrangements, including travel and expense reconciliation, registration for conferences, workshops, etc. arranges complex and detailed travel itineraries and agendas. • Handle very busy calendars, scheduling of multi-person meetings, event coordination and travel arrangements (domestic and international). • Plan and manage the CEO’s calendar for both business and personal; plan and support activities and events. • Travel to multiple facilities and various locations as needed by CEO. • Manage and oversee all administrative and office assistants. • Anticipate needs and provide high-level administrative support to multiple executives. • Create and edit communications, documents and presentations. • Responsible for contributing towards the achievement of the company’s strategic and operational targets and overall business goals. • Manage & evaluate all vendor partners (negotiate rates, find new partners and build freelance database). • Organize team professional events, socials, team off-sites and marketing events. • Manage a high volume of communications, both internal and external.

• Supervise and coordinate all activities for all departments, schedule all meetings, coordinate calendars, and manage expense reporting. • Manage overall office to maintain a professional image both internally and externally. • Manage vendors and all third party companies. • Maintenance of project documentation, plans and reports, directing and coordinating project work assigning tasks, and controlling schedules. • Maintenance of headcount databases, materials, and configuration management. • Prepare project organization and communication charts. • Maintain and track contract execution. • Manage social media marketing campaigns and day-to-day activities including.

• Handle very busy calendars, scheduling of multi-person meetings, event coordination and domestic/international travel • Plan and manage the C-Suite and VP’s calendar for both business and personal; plan and support activities and events. • Travel to multiple facilities and various locations as needed by Co-Owners, VP of Operations, and several Executives. • Schedule and manage all company domestic and international travel itineraries. (40-50 employees / 400+ flights) • Manage and schedule all external & internal meetings and conference room usage. • Arranged social and promotional events; including all company parties, business dinners, golf tournaments and internal outings. • Assisted in accounting department with invoices accounts receivable, accounts payable, and processing of submittals • Implementing a New-Hire Orientation procedure, training programs for project engineers and managers, mentor and intern programs as well as tracking training of all field employees. • Helping and training of all department assistants, receptionist and interns. • Oversee and manage all company and jobsite ordering and vendor management. • Management and control of employee files, I-9s, EEO, and OSHA Logs. • Plan and schedule job fairs and onboarding programs.