Dawn Kinnear: in Oceanside, CA

Vista, CA, Family Law Legal Secretary, Office Manager, Legal Administrative Assistant, Social Media Specialist • Handled calls from potential clients and retained clients with strong verbal and interpersonal communication skills. • Composed and edited correspondence, contracts, agreements and pleadings and performed office managerial duties when needed. • Maintained attorney/case calendars, MCLE credits and certifications. • Filed necessary court documents for attorneys and paralegals. • Supported the family law firm in updating and maintaining the social media platforms and assisted in creating a new firm website with web designers. Created weekly social media posts and maintained Yelp and Google potential client feedback. • Prepared business advertising materials and maintained Excel spreadsheets for attorneys and office expenses.

Experienced family law legal administrative assistant secretary supporting attorneys and paralegals in performing administrative, clerical and accounting functions. • Handled all incoming calls including assisting with potential clients and retained clients. Greeted and directed visitors. Handled requests for information and resolved basic administrative problems. • Managed complicated calendars, schedule client appointments, court hearing details for filing deadlines and travel for meetings. • Coordinated attorney out-of-office activity and handled travel and client meeting arrangements. • Maintained/archived incoming and outgoing correspondence and filed documents with scanning system. • Utilized computer software to file, update, prepare and maintain legal documents for court cases. • Assisted lawyers and paralegals in document preparation for trials and hearings. • Created and maintained social media platforms to promote company and handle company advertising and marketing issues. • Provided financial support including expense report preparation and credit card reconciliation. • Utilized billing software to record attorney activities in order to present formal billing statements to clients. • Dispensed all incoming mail to correct recipients through the office and provide transcription services when needed.

Supported attorneys and paralegals by performing administrative, clerical and accounting functions. Handled client relations and maintain attorney calendars. • Preparation of legal documents, contracts, client reports, FCC court filings for attorneys specializing in corporate, government relations, employee benefits, and civil litigation law. • Coordinated meetings, conferences for 30-40 financial CEO's. • Arranged complex and detailed travel arrangements and itineraries and prepared and submitted expense reports. • Prepared Power Point presentations and Excel spreadsheets for attorneys' speaking seminars. • Coordinated quarterly meetings for 501(c)(3) organization consisting of 20 industrial CEO's including maintaining financials, federal tax forms and organization's checkbook entering incoming and out-going fees and payments. • Handled incoming calls including assisting with potential clients and retained clients. Greeted and directed visitors. Handled requests for information and resolved basic administrative problems. • Acted as liaison between clients and attorneys. • Managed voluminous client files and enter attorney time reports.

• Supported and assisted Entertainment Law attorneys drafting and revising various contracts, correspondence and agreements. • Maintained busy attorney calendars and handle heavy volume of calls and client contact. • Created Power Point presentations and Excel spreadsheets for attorney meetings. • Dispersed incoming mail to correct recipients. • Prepared attorney time reports, expense reports and maintain client files. Technical Skills: Typing speed 75 wpm, transcription, Microsoft Windows, Word & WordPerfect, Power Point, Excel, Abacus, Outlook, Basic Quick Books, Essential Forms, Legal Solutions, Tussman Time/Billing program, PhotoShop, Canva, General Accounting and Financial Transactions Enjoys Sports & Real Estate Photography