Shruti Mehta: People Engagement Officer in Mississauga, ON

• Internal Talent Acquisition specialist recruiting for Technical Recruiters, Senior Recruiters, Account Managers and other roles that the business may require • The goal is to attract top talent from our candidates' pool, gain competitive advantage and fuel the company's growth • Negotiate offers, prepare offer letter, process background verifications for internal candidates • Prepare New Hire Orientation and a welcome package for New Joiners • Reviewed existing policies, and updated policy manuals and/or employee handbooks

• Assist with recruitment process including job postings, pre-screening, scheduling and coordinating interviews, drafting offer letter, etc. • Conduct phone interviews to assess applicants and determine shortlists • Assist with employee onboarding process; conducting a new-hire orientation to newly-hired employees • Ensures documents prepared by HR staff are in keeping with agency standards • Administrate employee payroll and benefits • Provides status reports on projects and other matters, tracks issues; prepares meeting packages and agenda, action lists, and minutes • Maintain employee files and records in the HR system (Microsoft Dynamics NAV) with high accuracy • Manage and track employee time-off, including vacation, medical time-off, Leave of Absence and LTD/STD • Respond to government and labour agency requests for employee information • Provide HR services to employees, issuing various employment letters • Provide strategic and tactical employee relation by responding to HR inquiries via telephone, in person or via email • Prepares and monitors employee-hiring documents including contracts, benefit entitlement and mandatory training • Prepares, monitors and consolidates agency health and safety data i.e. monthly inspections, training certifications, meeting minutes and Skype meetings • Prepares and maintains all Union reporting documents including seniority reports, monthly status report, and pension enrolment • Coordinates and organizes special projects, including the annual staff conference, agency training initiatives, and recognition programs

• Assisted Recruiting/Safety Department, as necessary (new hire orientations, safety talks, interview loops and coordination) • Conducted new-hire orientation • Calculated turnover metrics for salaried and hourly associates • Completed employment and payroll verifications • Organized all HR department records, employment files and operation of office equipment • Maintained several HR spreadsheets related to workers compensation, LOA, stock, etc. • Assist with the communication of HR and Corporate messages including maintenance of the HR Communication Board. • Daily maintenance of HRIS system: entering new employees, issuing time cards, updating employee information, leave details and Benefits Enrolments, etc. • Attendance tracking: coordinate with managers to ensure employees are on the correct schedule pattern and crew sheets • Completing and distributing daily and weekly reports to Fulfilment Centre (FC) managers and corporate office. • Administered internal systems and processes pertaining to training and development

• Full-cycle recruitment - sourcing, screenings, interviews, negotiation, and reference checks • Identified and utilized cost-effective, efficient, proactive, and innovative sourcing solutions to attract top talent • Identified strategies and sourcing channels to build a pipeline of candidates • Collaborate with hiring managers to craft engaging job postings for multiple departments, post vacancies on job boards, social media as well as advertising through print media, select and pre-screen candidates, create job offers to at least 10 successful candidates per month • Experience interacting with and advising senior leaders, coached hiring managers and interviewers on recruitment best practices; consult with business partners on Talent Acquisition processes • Leaderhsip - coached, mentored, managed and collaborated with a team of 4 junior professionals to be a proactive, forward thinkers and high performers • Maintain and influence relationships and networks are essential to success • Background verifications in progress for candidates with signed offer letters • Prepare New Hire Orientation and a welcome package for New Joiners • Advised on International Mobility policy interpretation, benefits and implementation • Reviewed existing policies, and updated policy manuals and/or employee handbooks • Closely worked with HRBP's on rewards and recognition processes • Advised and coached employees on career development paths, preparing a list of pre-approved business courses for a specific department and managing tuition reimbursement program • Assist employees' questions/queries related to company policies • Follow up of big data exercises - Appraisal Cycle, Non-Compete Clause, Block Leave, eValuation, promotions, mid-year salary review and 360-degree feedback • Maintained and updated employees record in the HRIS System - Peoplesoft • Managed payroll and benefits administration for all joiners/ leavers and changes in employment status • Followed up with manager on employee's end of the probationary period • Support the managers on performance management and developed succession plans • Ensured all HR policies and procedures are up-to-date as per legislation and best practices and maintained with the internal system • Preparation of monthly and quarterly reports - KPI metrics, MIS reporting, Headcount reporting • Continuous improvement and automation rolled out for HR processes in order to help increase productivity and efficiency

• Accurately generate invoices to customers based on goods and services provided • Match invoices to PO/ Contract to ensure payment details • Track expenses and prepare weekly/ monthly reports • Respond, investigate and resolve vendor enquiries in a timely manner • Reconcile vendor statements in a timely manner to assist with month-end closing procedures • Constant monitoring of ageing report in order to follow up on collection activities

Allocating Payments to Invoices