Sophie Basalone: Executive Assistant

Assisting the Chief Innovation Officer & senior board member by managing and disseminating confidential information, coordinating and prepping materials for the agency board and senior leadership team meetings, maintaining a complex travel schedule across time zones, and managing personal and departmental expenses ? Researching innovative business practices and strategic directions for the company, including revamping the CAA Alumni Network ? Served as assistant operations coordinator for Amplify 2023, a convening of 150 of the leading artists, thought leaders, and changemakers of color, managing the event database, invites and registrations, rooming list and supply list, and expenses; and coordinating an on-site team of 15 volunteers ? Served as assistant operations coordinator for CAA Management Offsite 2023, managing the registration list, hotel rooming list, operations schedule, on-site office, meals, and expenses ? Assisted the Chief Technology Officer and Tech Chief of Staff by receiving calls, scheduling, coordinating legal contracts, and managing expenses; assisted product managers with over thirty applications used by agents to manage clientele, opportunities, and business deals

? Planned and managed four ticket tiers and pricing; created and ran the Eventbrite page and the VIP guest list ? Coordinated with vendors and donors to ensure product delivery, as well as complimentary services for their donations ? Night-of duties included managing lines, check-ins, table service, and entrance into the event for nearly 1000 attendees, worked with on-site security to manage crowds

? Developed and lead class sessions on research skills, citation management, and image copyright to undergraduates, graduates, and staff ? Created a collection development plan to increase library resources on early African American painters, contemporary Black artists, and local contemporary LGBTQ+ artists

Formatted and ingested digital oral history interviews for public research, and developed new documentation and workflows for the PMA Oral History Project ? Wrote blog posts on WordPress about oral history interviews ? Conducted research and interviewed external colleagues to write and implement a legal privacy policy for interviewees in accordance with national oral history ethics

Inventoried and made informed, just decisions on the categorization and description of ethnicities and races found in a comic book collection spanning over 500 hundred individual issues