Aya Ayala: Staff Accountant in Lynnwood, WA
Aya Ayala
Staff Accountant
Lynnwood | United States
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Summary
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Work experience
StrataGen Systems, Inc.
Staff Accountant | 12/2008 - Current
Reports directly to VP of Finance and Accounting Manager
• Responsible for day to day full cycle Accounts Payable and Accounts Receivable transactions.
• Process daily cash application, report cash requirement and notify incoming/outgoing payments.
• Maintain customer information (contacts, emails, addresses, etc.) to ensure no delays in customer payments.
• Record Accounts Payable invoices, credit cards and other payables. Maintain W9 and send out Form 1099’s
• Process Purchase Order s. Monitor shipment and project completion following each customer agreements.
• Prepare journal entries for intercompany transactions among six divisions using multi-currency.
• Assist with month end procedures to close the month seamlessly.
• Support monthly/quarterly tax submissions including L&I, B&O and WA state unemployment.
• Support auditors’ quarterly reviews and annual audits
• Maintain payroll and vacation accruals and monitor employees PTO balance.
• Maintain fixed asset files and prepares monthly depreciation report.
• Process biweekly payroll and reports to the Corporate Payroll Specialist. Audit and reconcile output.
• Responsible for new hire onboarding and termination process. Benefits administration including 401k contribution.
• Organize annual employee performance review and assist in salary announcement letter.
• Maintain sensitive, highly confidential information.
Manage general office, reception, bookkeeping functions to support staff of 32, 7 different departments between main and sub divisional companies.
• Process expense reports and report to headquarter for reimbursement.
• Maintain corporate calendar, scheduling of conference rooms and coordinate travel arrangement.
• Organize and facilitate company lunch, event, and meeting.
• Responsible for ordering general office supplies and refreshments.
• Receiving and tracking of incoming/outgoing shipments. Strong experience with UPS and FedEx shipment.
• Serve as a primary liaison for US office and Canada headquarters.
Provide administrative support to VP of Sales, Director of Product Management and Marketing
• Respond to inquiries from clients and client service areas relating to new sales opportunities.
• Prepare presentation documents for VP of Sales and other department managers.
• Coordinate trade shows including registration, show booth shipment, act as point of contact for show organizers.
• Maintain Sales Book to capture sales activities weekly. Post invoice, shipment, and receipt records as needed.
• Finalize and send out proposals following strict guidelines provided by state officials.
Education history
Renton Technical College
AA | 1997 - 1999
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