David Day: Senior Accounts Payable Specialist in Oceanside, CA

• Audits vendor invoices, obtain appropriate approval, assign general ledger account numbers, allocate expenses to the different business units, and process invoices for payments • Reconciles statements, contacts vendors and response to any inquiries via email or phone for outstanding invoices, credits, POD’s, discrepancies, and variances • Prepares written materials (e.g., vouchers, pivot tables, v-lookup, spreadsheets) for the purpose of documenting activities, providing written reference • Reviews all invoices for appropriate documentation and approval prior to payment • Other projects and support need as assigned

• Coordinate office communication such as phone calls, correspondence, mail, packages, deliveries, and calendars • Handle all Accounts Payable/Accounts Receivable; complete reconciliations and analysis of P&L, manage balance sheet accounts; resolve accounting errors/discrepancies • Manage all company banking activities; download bank feeds and perform regular reconciliation of all transactions including checks, online transactions, credit cards, vendor accounts, and credit lines • Oversee payroll: collect hours from employees, communicate directly with payroll service, and manually enter all weekly payroll information into accounting program • Prepare and deliver journal entries, reports, and supporting documents • Perform monthly, quarterly, and year-end close procedures and prepare monthly/quarterly/annual financial reports, including reconciliations of revenue and expense line items. • Monitor and prepare supporting documents for tax payments, business licenses, and corporate fees; keep track of quarterly/year-end sales tax payments and company assets • Set up job folders and files for construction project management, including filing preliminary Lien notices • Prepare and monitor office budget, conduct real-time job costing, and manage/approve office supply inventory • Assist with preparation of bid packages

Manage and reconcile 100+ client accounts (hospitals, stocking companies); process ~$500K daily (up to $1M) • Apply payments to customer accounts from diverse sources such as checks, wires, ACHs, and credit cards • Reconcile intercompany general ledger, create memorandums, and monitor transfers on QuickBooks and Epicor • Processes credit card transactions; manage and update credit card file • Identify and resolve payment discrepancies; issues receipts and process refunds • Clear and resolve short payments and credits • Conduct daily cash analysis to assess amounts collected on accounts 90+ days past due • Carry out cash receipt reconciliation to ensure financial system entries match bank deposits • Log and track all short/over-payments; resolve payment discrepancies directly with clients • Post-acquisition: researched, identified, and analyzed top 25 significantly outstanding accounts; pursued diligently until all balances were cleared and up-to-date

• Full cycle Accounts Receivable & Accounts Payable, including preparation of monthly invoices. • Maintaining Employee and Vendor records • Bank reconciliations for Dual companies and depository accounts • Reconcile all balance sheet accounts; reviewing for input accuracy and prepare monthly reports and • Journal entries, as needed • Prepare weekly Payroll including Prevailing Wage & Regular wage • Maintain required business documents • Maintain financial document retention files • New vendor Setup and Maintenance • Vendor statement reconciliation and discrepancies resolution • Deposit and cash reports • HR duties as requested (New Employee setup, Termination Request, W-4, Employment Application processing)