Rachel Thompson: Marketing and Events Coordinator in Mission Viejo, CA

Marketing and Events Coordinator- Aliso Viejo, CA Jul 2012-Present CareMeridian, LLC • Managed logistics for 120+ national conferences/tradeshows per year • Managed registration, payment, travel for business development team • Coordinated freight/shipment of exhibit booth/supplies/giveaways at tradeshows • Traveled to national tradeshows to oversee exhibit booth logistics/sales/marketing • Acted as primary contact for marketing leads and follow up • Managed marketing supplies/giveaways through the online Marketing Store • Updated company’s events page for website using WordPress • Managed $180,000 budget for conferences, events, sponsorships, memberships per year • Managed logistics for company’s yearly National Volunteer Day • Designed and ordered awards for events and recognition programs • Managed company’s Patient Art Contest each quarter, recognizing the winner on company’s holiday card • Coordinated logistics for company’s Memorial Scholarship Fund for employee financial aid program • Managed all logistics for open house events for new facilities including live entertainment, catering, rentals, raffle items • Coordinated ribbon cutting ceremony during open house events with key local representatives • Managed event invite lists, tracked RSVPs • Planned individual marketing mixers for business development team • Attended vendor meetings with VP of Operations • Coordinated travel and schedule for VP of Operations • Scheduled meetings and interviews for VP of Operations • Created PowerPoint presentations for VP of Operations during quarterly Management Meetings • Coordinated orientation and breakfast for new employees • Offered local facility tours for new employees during orientation process • Assisted with updated interior design projects in facilities using local vendors • Managed Startup Binder for opening new facilities from start to finish • Helped all departments finalize logistics for state and JCAHO survey preparation for new facility openings • Acted as corporate contact for building contractors and interior design team helping review and approve building plans Administrative Assistant- Aliso Viejo, CA Mar 2010-Jul 2012 CareMeridian, LLC • Handled high call volume at front desk of corporate office • Handled shipping and receiving of mail, packages, subpoenas • Deposited company revenue using iStream • Ordered office supplies for corporate office • Updated billing system with patient records for Billing Department (Avatar, CareTrak) • Managed Customer Satisfaction Survey results, producing quarterly reports for Executive Team and PIP quarterly meetings • Maintained Admission Guide for clinical team and facilities