Rebecca Martin: Inventory & Purchasing Manager | Reducing Costs, Optimizing Supply Chain, and Enhancing Inventory Accuracy for Global Manufacturing in Mission Viejo, CA

Promoted to oversee all inventory control functions for this $76B manufacturing and direct import company with 16 warehouses in the US, Canada, Mexico, Brazil, Netherlands, Spain, and China. Control more than $10M in product shipping from China and other Asian countries to points throughout the world. Initially placed orders, processed purchase orders, cleaned inventory inputs, and managed all receipts. Currently facilitate sales, inventory control, purchasing, direct import (DI) of finished goods, ERP management, weekly warehouse reconciliations, and more, at the global level. Work closely with department, product, sales, and operations teams on purchasing, product development, and sales promotions. Identify, approve, and manage suppliers. Negotiate pricing. Resolve issues. Coordinate with 3PLs on cycle counts and monthly reconciliations. Conduct internal reviews of inventory and prepare adjustments and reports. Hire, train, and supervise multi-site, multi-functional teams ranging from 50 to 200 specialists. Supported CFO during internal and external audits. Accomplishments: • Identified and eliminated $350,000 in duplicate inventory by auditing the Brazil local warehouse. • Located and resolved more than $600,000 in inventory discrepancies by reconciling inventory in the Brazilian (bonded), Chinese (bonded), Mexican, and Amazon warehouses. • Improved efficiency and decision-making by designing a weekly report that consolidated data from the ERP and all 3PL warehouse reports into a single document for the COO and management team. • Wrote and updated all Purchasing department SOPs and created an SOP handbook. • Collaborated all warehouses to resolve legacy receiving, picking, and reporting errors. • Worked with Quetico warehouse IT team to automate inventory, shipment, and status reports in SAP DWM (DaVinci). • Played a major role in increasing fulfillment rates from 70% to 95% by improving inventory accuracy and by training sales teams on lead times, production restrictions, and manufacturing location considerations. • Trained customer order teams on inventory processes, returns, and ERP system operations. • Partnered with a logistics company to arrange all rail and road transportation for local shipments.

Carried out inventory control and improvement for this national manufacturing company. Updated bill of material (BOM) costing to meet new standards. Worked with the Planning Manager on daily production workflows. Organized stockrooms. Accomplishments: • Optimized inventory control by updating procedures and work tickets, and through critical time studies. • Improved inventory accuracy by correcting BOMs, engineering diagrams, and part locations.

Carried out special project management at this public community college, supporting staff and students while attending school full-time. Processed stipend requests, scheduled events and appointments, processed inbound students, set up matriculation testing, and screened and assessed student counseling needs. Accomplishments: • Increased efficiency by creating Excel spreadsheets for multiple data management and reporting requirements. • Prepared new reports for counselors, mentors, and staff to meet changing business needs.

Mobile Notary Public. Classes taken for Loan Signing, currently working on certificate. Notarize loan documents, administer oaths and affirmations, take affidavits and statutory declarations, witness and authenticate the execution of certain classes of documents, take acknowledgments of deeds and other conveyances, and protest notes and bills of exchange.

Analyzed and tracked sales and usage schedules for this consumer packaged goods manufacturer. Prepared and monitored purchase orders. Received and reviewed inventory payables for accuracy and entered them into MAS200. Communicated with vendors regarding costing information. Accomplishments: • Enhanced productivity by improving communications between departments. • Increased efficiency by updating purchasing SOPs and organizing the online file system.

Reviewed all shipping and receiving for 2 warehouses, 5 manufacturing plants, 4 fulfillment centers, and multiple vendors. Carried out monthly and annual inventory reconciliations for this food products manufacturer. Reviewed GL code accuracy. Configured GL in MAS200. Investigated and resolved carrier, customer, warehouse environment, distribution, and vendor issues and discrepancies. Prepared monthly customer service reports and data analytics. Advised 3rd-party warehouses on customer requirements for UPCs, labeling standards, and bills of lading (BOLs). Participated in hiring committee activities, approved time sheets, and evaluated proposed vendors. Procured and installed PCs and software. Partnered with COO and CFO on annual audits. Created and maintained BOMs. Accomplishments: • Achieved >99% inventory accuracy while supporting $5M in raw and finished products per year. • Lowered vendor non-compliance fees 18% YoY through effective communication and research. • Served as a vendor liaison. Expedited fulfillment, worked with vendors on labeling and shipping requirements, and obtained properly formatted artwork for graphics. • Reduced shrinkage and improved inventory accuracy while minimizing variance ratios by identifying and implementing new protocols and best practices. • Played a key role in product launches. Proofread labels and coordinated sampling and inventory. • Facilitated $19,500 in annual savings by providing Tier 1 IT support for hardware, software, and network. • Managed a variety of HR duties, including administering employee benefits program, creating job descriptions, processing new hires, and standardizing supply purchasing. • Managed the closure and relocation of an office, including IT changes and the movement of all inventory. • Consistently met or exceeded all KPI and metrics goals.