Carmen Stephens: Event Coordinator in Encinitas, CA

• Assist in selling our entry management services to Event Organizers through sales meetings, networking and existing relationships • Work with clients from beginning stages to ensure a quality and well planned event is produced to their standards • Conducted interviews to hire staff, assign duties, supervise and coordinate tasks to create successful events • Perform administrative tasks such as event recaps, payroll, inventory reconciliation, and scheduling • Developed and maintained database of 600+ employees to keep track of staff, event details and post event notes • Managed teams of 75+ employees at a single event

• Assist clients with event consultation, planning, staffing and execution • Emphasis on “sustainable” event management; green vendors, locations and products • Search and negotiate suitable venues or locations as per the requirement and budgetary constraints of client • Clients Include: Eventbrite, Ticketfly, William Grant & Sons as well as private weddings, fundraisers and parties • Sample Events: NY Wine Expo, LA Times Festival of Books, Tales of the Cocktail

• Develop, organize, plan and promote a range of small and large scale events for multiple clients in the Spirts Industry • Review and source locations where the events could be held • Assist in event design and set up • Work with Brand Ambassadors and Regional Market Managers to plan and execute consumer activations, trade events, and happy hours for various markets across California • Manage vendors including photographers, bartenders, models, and catering staff • Provide on-site support for entry management • Prepare monthly recap presentations

• Project Manager for Oracle Open World in San Francisco 2011-2015 and Home Depot Sales Manager Meeting 2012-2015 in Las Vegas • Develop event program and timeline to get approved by clients • Liaise and negotiate with suppliers such as hotel banquet staff, florists and rental companies • Work with high level executives to ensure vision of event is achieved • Executive events that are well-planned, well-managed, smooth-running and successful • Conduct a follow up, detailed analysis of events to improve and streamline future ones

• Contracted to assist with largest, most detailed and high end wedding in Paula Le Duc history • Trusted to liaise with elite client and celebrity guests of the event • Organized and processed check in, transportation, costume fittings and delivery of costumes for guests

• Adapted to the start-up culture by going above and beyond job duties • Researched the industry and current trends to create persuasive presentations and pitches to prospective clients • Assisted in reaching overall sales goals for the business, as well as growing the company in terms of employees, clients and revenue • Created promotional material for client’s events and distributed it to target audience • Sent out accurate client contracts and ensured they are signed and returned with appropriate deadlines

• Managed entire banquet staff, assigned duties and provided report for high-level management • Maintained constant contract with event host to ensure event ran seamlessly • Whenever possible, exceeded expectations for event host • Coordinated and communicated closely with department heads to ensure a flawless event • Perform post event activities such as data entry and reporting